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ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at P.O. Box 5786, Bellevue, WA 98006 or send a Compuserve message via easyplex to ASP Ombudsman 70007,3536 ■ SOFTWARE SUPPORT POLICY 1. TJS LAB does not support users of unregistered DAYO products with the exception of installation questions. 2. Support (included with registration) remains in effect for 1 year after date of registration or upgrade. 3. Support is available through the following methods: - Phone/Voice Mail: (407) 291-3960/6987 - U.S. Mail: TJS LAB, PO Box 585366, Orlando, FL 32858-5366 - Compuserve Easyplex: 76367,1401 4. Any errors ("bugs or features') in the program will be corrected and the 'fix' sent promptly (via modem if possible). DAYO POS, TJS LAB Page: 1 Table of Contents Page Subject ──── ─────────────────────────────────────── 4 ............... INTRODUCTION 5 ............... COPYRIGHT/LICENSE 5 ............... DISCLAIMER 5 ............... REQUIREMENTS 5 ............... SETUP 6 ............... MAIN MENU 6 ............... PASSWORD/NAME 7 ............... OPEN REGISTER 8 ............... CREATING ADDITIONAL REGISTERS 8 ............... CLOSE REGISTER 10 ............... BILLING & INVOICING 10 ............... KEY INVOICE CONFIGURATION SETTINGS 11 ............... KEY INVENTORY & CUSTOMER FIELDS 13 ............... CREATE INVOICE 13 ............... INVOICE FROM WAREHOUSES 14 ............... INVOICE INITIAL SCREEN 14 ............... SELECT CUSTOMER OR QUOTE 15 ............... ADD CUSTOMER 15 ............... INVOICE DETAIL SCREEN 15 ............... ADD INVENTORY ITEM 15 ............... DISPLAY HISTORY OF SALES FOR SELECTED CUSTOMER 16 ............... SELECT DETAIL ITEM 17 ............... ENTERING SERIAL NUMBERS 17 ............... EDITING SELECTED DETAIL ITEMS 17 ............... RECALL A TEMPLATE 18 ............... COLLECT PAYMENT IN ADVANCE OF BACKORDERS 18 ............... FINAL INVOICE EDIT SCREEN 19 ............... MULTIPLE TERMS 20 ............... MULTIPLE SHIPTOS 21 ............... FREIGHT PERCENTAGE 22 ............... LAST CHANCE TO ABORT INVOICE 23 ............... WORK ORDERS 24 ............... DATABASE POSTING 25 ............... EXAMPLE OF STANDARD INVOICE 26 ............... BROWSE HEADER INVOICE RECORDS 26 ............... EDIT HEADER INVOICE RECORDS 27 ............... ADD A BLANK INVOICE HEADER RECORD 27 ............... DELETE INVOICE HEADER RECORD 28 ............... BROWSE DETAIL INVOICE RECORDS 29 ............... ADD A BLANK INVOICE DETAIL RECORD 29 ............... DELETE INVOICE DETAIL RECORD 29 ............... TEMPLATES 31 ............... CREATE NEW TEMPLATE 31 ............... DELETE TEMPLATE ITEM 31 ............... REPRINT AN INVOICE 32 ............... OPEN CASH DRAWER 33 ............... CUSTOMERS 34 ............... CUSTOMER FULL SCREEN EDIT DAYO POS, TJS LAB Page: 2 Table of Contents Page Subject ──── ─────────────────────────────────────── 35 ............... CONFIGURATION 36 ............... CONFIGURATION DEFAULT SETTINGS 37 ............... CONFIGURATION MENU 38 ............... COMPANY NAME, ADDRESS & TELEPHONE 38 ............... LAST CUSTOMER ACCOUNT NUMBER 38 ............... AUTOMATICALLY PRINT THE INVOICE 38 ............... LAST INVOICE NUMBER 39 ............... INVOICE PRINTER TYPE 39 ............... INVOICE PRINTER PORT 39 ............... INVOICE COPIES 39 ............... DEFAULT TAX CODE 40 ............... DEFAULT INVOICE TYPE 40 ............... OVERRIDE ONHAND 41 ............... POST RETURNS/REFUNDS 41 ............... CREATE BACKORDERS 41 ............... ALLOW BROWSE EDITING 41 ............... ALLOW INVENTORY ADD 42 ............... ALLOW CUSTOMER ADD 42 ............... USE CREDIT LIMIT 42 ............... OPEN/CLOSE REGISTERS 43 ............... DEFAULT SHIPPER/METHOD OF SHIPMENT 43 ............... DEFAULT TERMS 43 ............... INVENTORY DATABASE LOCATION 44 ............... CUSTOMER DATABASE LOCATION 44 ............... QUOTES DATABASE LOCATION 44 ............... BACK ORDERS DATABASE LOCATION 45 ............... PRICE BOOK DATABASE LOCATION 45 ............... CASH DRAWER SERIAL 45 ............... CASH DRAWER SERIAL PORT 45 ............... PARALLEL CASH DRAWER 46 ............... PARALLEL CASH DRAWER PORT 46 ............... PARALLEL CASH DRAWER PRINTER SETUP CODE 46 ............... REPORT PRINTER TYPE 46 ............... REPORT PRINTER PORT 46 ............... VISUAL INDEXING 47 ............... AUTOMATIC DAILY INDEXING 47 ............... AUTO PRINT PACKING LIST 47 ............... PACKING LIST PRINTER PORT 47 ............... PRINT PRICE ON TO PACKING LIST 48 ............... WORK ORDER COPIES 48 ............... WORK ORDER PRINTER TYPE 48 ............... WORK ORDER PRINTER PORT 48 ............... WORK ORDER NOTES PHRASE 49 ............... ALLOCATE WORK ORDERS 49 ............... DEFAULT COMMENT 49 ............... SHOW RETAIL/LIST PRICE ON STANDARD INVOICE 49 ............... PRINT INVENTORY PRICE OR RETAIL 50 ............... PRE-SELECT THE SHIP TO ADDRESS 50 ............... TAX THE ADJUSTMENT FIELD ON THE INVOICE 50 ............... USE WAREHOUSES - INVOICE FROM WAREHOUSES 50 ............... DEFAULT FREIGHT PERCENTAGE 51 ............... COLOR MONITOR 51 ............... COLOR INTENSITY DAYO POS, TJS LAB Page: 3 Table of Contents Page Subject ──── ─────────────────────────────────────── 52 ............... REPORTS 52 ............... REPORTS MENU SCREEN 53 ............... PRINTER DRIVER (SETUP) 53 ............... PRINTER DRIVER OPTIONS 54 ............... CHANGE DEFAULT PRINTER 55 ............... FULL SCREEN EDIT - F2 55 ............... PRINTER DRIVER DATABASE FIELD DEFINITIONS 56 ............... REGISTER STATUS/SUMMARY 57 ............... EXAMPLE OF A REGISTER STATUS/SUMMARY REPORT 58 ............... ABBREVIATED OPEN ORDER REPORT 59 ............... EXPANDED OPEN ORDER REPORT 60 ............... POS DETAIL, HEADER & TEMPLATE REPORTS 61 ............... POS HEADER REPORTS 62 ............... POS DETAIL REPORTS 62 ............... OPEN ORDER - DETAIL - REPORT 63 ............... CUSTOMER SHIP TO ADDRESS LABELS 64 ............... GRAPH, LAST 12 MONTHS SALES 65 ............... GRAPH, LAST 12 WEEKS SALES 66 ............... TEMPLATES ALL REPORT 67 ............... DATABASE STATUS REPORT 68 ............... CONFIGURATION STATUS REPORT 69 ............... AN EXAMPLE OF A CONFIGURATION STATUS REPORT 70 ............... MISCELLANEOUS ROUTINES 70 ............... MISC Routines Menu 71 ............... APPEND FROM 73 ............... BROWSE DATABASES 75 ............... COPY (.DBF) TO 77 ............... CREATE DATABASE 79 ............... DELETE RECORDS 80 ............... ERASE FILE 80 ............... EXIT TO DOS 81 ............... INDEX A DATABASE 82 ............... LIST FIELDS 85 ............... MODIFY DATABASE 86 ............... PACK DATABASE 87 ............... RECALL RECORDS 87 ............... RETURN TO MENU 87 ............... RUN (DOS COMMAND) 88 ............... SIMPLE EDITOR 89 ............... SORT DATABASE 90 ............... TYPE (PRINT) FILE 91 ............... ZAP DATABASE 93 ............... HELP SCREENS 94 ............... EXPANDED HELP 95 ............... USER DEFINED & INPUTTED HELP SCREENS/MESSAGES 96 ............... VIEW DOCUMENTATION ONSCREEN 97 ............... DATABASE STRUCTURE 103 ............... DATA DICTIONARY 107 ............... DAYO POS MAINTENANCE & QUIRKS 109 ............... TJS LAB, CUSTOM CODING DAYO POS, TJS LAB Page: 4 ■ INTRODUCTION DAYO POS (Point of Sale) is a Billing and Invoicing application for any size business. It is by default a multiuser system, allowing almost unlimited numbers of users to have the ability to simultaneously invoice using this one program on a PC based LAN/Network. It can however, be run (like all DAYO products) as a 'standalone' application. Some of the DAYO POS highlights are: Multiuser (ie: Novell) Registers Quote Interface (to DAYO Quotes) Templates Back Orders Work Orders Data Entry Validation Cash Drawers (Serial or Parallel) Databases are dBase (tm) compatible HP Laser Special Invoices Preprinted Invoices Standard Invoices Packing/Shipping Lists Customer Ship To/Mailing Address Labels Sales Graphs Special Customer Pricing (interfaces with DAYO PriceBook) Margin Discount Off List Fixed 50+ Configuration Settings Sales Tax Codes Terms Codes Invoice Type Codes Shippers/Method of Shipment Codes Credit Limits Passwords (with DAYO Passwords) Reports Other DAYO Products: DAYO Inventory Inventory Control, Vendors, Purchasing, Receiving DAYO Quotes Sales Quoting System DAYO Price Books Special pricing for your customers as well as a wide range of product catalogs/reports DAYO AR Accounts Receivable DAYO AP Accounts Payable DAYO BO Back Orders DAYO EOP End Of Period Posting DAYO Passwords Password protect your DAYO system DAYO Smart Reports A variety of reports pertaining to the above modules DAYOX Network/LAN Index Maintenance Utility DAYO POS, TJS LAB Page: 5 ■ COPYRIGHT/LICENSE This manual and software is copyrighted with all rights reserved by TJS LAB. No copying of this manual or software is authorized without the prior written consent of TJS LAB. An exception to this rule is the making of backup copies of registered software disks. No RESALE of any part of the source codes is authorized without the prior written consent of TJS LAB. TJS LAB retains all rights to DAYO POS software, documentation, and source codes. Read the Order Form (last page) for more information on Source Codes. Authorization to distribute the Shareware Version (unregistered) is granted. ■ DISCLAIMER No warrant is made that this software will work in all environments, or with all resident programs and hardware configurations. TJS LAB has tested this software in many environments and found it to perform as expected, however, this software is licensed "AS IS". TJS LAB will not be liable for any damage done to your data, hardware, and/or software systems as a result of using DAYO POS. ■ REQUIREMENTS *** IBM or Compatible CPU 640K memory * DOS 3.3 or above Hard Disk ■ SETUP To setup DAYO POS, copy the contents of the DAYO POS floppy disks into a directory on your hard disk (ie: \DAYOPOS). If this is the Shareware Version, UnZip/UnArc the files. When running DAYOPOS for the first time, it will create all the database, index, and configuration files it required for operation. If other DAYO modules are being used, be sure to enter the location of these databases into the DAYO POS configuration. Type and enter 'DAYOP' at the DOS prompt to run the program (ie: C:\DAYOP ). DAYO POS, TJS LAB Page: 6 ■ MAIN MENU After a few moments and possibly a reindex, the main menu will appear: DAYOPOS V1.3, TJS LAB ┌───[December 1989]──┐ │S M T W T F S │ ╓────────────────────╖ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤ ║ 1 REGISTER ║ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2│ ╟────────────────────╢ █░ █░ █░█░ ▀█░██░ █░ █░ │ 3 4 5 6 7 8 9│ ║ 2 INVOICE - ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │10 11 12 13 14 15 16│ ╟────────────────────╢ █░ █░ █░ █░ █░ █░ █░ │17 18 19 20 21 22 23│ ║ 3 CUSTOMERS ║ ████▀ █░ █░ █░ ▀███▀ │24 25 26 27 28 29 30│ ╟────────────────────╢ │31 │ ║ 4 CONFIGURATION ║ └────────────────────┘ ╟────────────────────╢ ╓────────────────────────────────────────────────╖ ║ 5 REPORTS ║ ║ DAYO POS STATISTICS Register Closed ║ ╟────────────────────╢ ╟────────────────────────────────────────────────╢ ║ 6 MISC ROUTINES ║ ║ DATABASE NAME RECORDS SIZE ║ ╟────────────────────╢ ╟────────────────────────────────────────────────╢ ║ 7 EXIT ║ ║ INV.DBF Inventory 74 13K ║ ╚════════════════════╝ ║ INVOICE.DBF Invoice Header 85 32K ║ Select Option ║ DETAIL.DBF Invoice Detail 324 28K ║ ████▄ ▄███▄ ▄██▄ ║ CUSTOMER.DBF Customers 20 10K ║ █░ █░ █░ █░ █░ ║ SERIALNO.DBF Serial Numbers 132 9K ║ ████▀ █░ █░ █▄ ║ SALESPER.DBF Sales Persons 2 1K ║ █░ █░ █░ ▀█▄ ║ TEMPLATE.DBF Templates 8 1K ║ █░ █░ █░ █░ ║ REGISTER.LOG Register Log 447 39K ║ █░ ▀███▀ ███▀ ╚════════════════════════════════════════════════╝ Open, ReOpen, or Close Your Register The left side of the screen is the actual main menu. The calendar and logos are just 'art'. The DAYO POS STATISTICS box (bottom right) contains the number of records and size (in kilo bytes) of the main databases (there are many others!). ■ PASSWORD/NAME From the main menu, after entering your name or password, you can enter any of the modules. ┌────────────────────────────────────────────────────────────────────────────┐ │┌──────────────────────────────────────────────────────────────────────────┐│ ││ Enter Your Name: TOM JOHNSON ││ │└──────────────────────────────────────────────────────────────────────────┘│ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 7 ■ OPEN REGISTER Before entering the INVOICE option, you must open/reopen a register. Opening a register means the recording of the amount of money you start with at the beginning of the day (period). Subsequent invoices will be 'posted' to this register thus creating a reliable means of auditing your daily sales. You are required to close this register at the end of day (or period). It is recommended (and common sense) that you reconcile your register at this time. Note there are various Register Reports that can aid you in your audit. Select the REGISTER option from the main menu to open a register. You will then be prompted to open (or reopen) a register. ┌───────────────────[ OPEN/CLOSE REGISTER ]──────────────┐ │ │ │ Select the Register you wish to Open, Re-open, or │ │ Close. You can not create an invoice unless you │ │ open a Register first! │ │ Select Register to OPEN/RE-OPEN/CLOSE... │ │ │ │ Register Open Open Date Close Date Start $ │ │──────────╥──────╥───────────╥────────────╥─────────────│ │ 1 ║ F ║ 12/28/89 ║ 12/28/89 ║ 100.00 │ │ 2 ║ T ║ 12/26/89 ║ / / ║ 0.00 │ │ ║ ║ ║ ║ │ └────────────────────────────────────────────────────────┘ DAYO POS starts off with only one register (1), but others may be created. You can have many registers, but you can not open a register on more than one machine at a time. When you open the register, it prompts you to enter the amount of money you wish to start with at the beginning of the day. ┌─────────────────────[ OPEN REGISTER 1 ]────────────────┐ │ │ │ Select the Register you wish to Open, Re-open, or │ │ Close. You can not create an invoice unless you │ │ open a Register first! │ │ Select Register to OPEN/RE-OPEN/CLOSE... │ │ │ │ │ │ │ │ Enter Starting Register Amount: 100.00 │ │ [ Press Esc to Abort ] │ │ │ └────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 8 The file is 'locked' when a register is opened/reopened, preventing another machine/CPU from opening it. ■ CREATING ADDITIONAL REGISTERS To create additional registers, go into the MISC ROUTINES and select the BROWSE DATABASES option. At the prompt for database, press Enter/Return to bring up a list of the databases in the current directory. Select the REGISTER.DBF. Press 'Ctrl N' simultaneously to add another record. The record number of that new record becomes the register number. ■ CLOSE REGISTER At the end of the day or period, you should close the register. Do this by entering the REGISTER option off the main menu. You will be given a a prompt to input the amount of money in the register/cash drawer. ┌───────────────────[ CLOSE REGISTER 1 ]─────────────────┐ │ │ │ Select the Register you wish to Open, Re-open, or │ │ Close. You can not create an invoice unless you │ │ open a Register first! │ │ │ │ │ │ │ │ │ │ Enter Ending Register Amount: 10493.00 │ │ [ Press Esc to Abort ] │ │ │ └────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 9 After entering in your closing balance, a window will appear informing you of the differences (if any) between what you ended with, and what the register calculates you should have (starting amount plus received payments amount). DAYOPOS V1.3, TJS LAB REGISTER ┌───[January 1990]─┐ ┌──────────────────[ CLOSE REGISTER 1 ]────────────────┐ ╓────────────────────╖│ │ ║ 1 REGISTER ║│ Select the Register you wish to Open, Re-open, or │ ╟────────────────────╢│ Close. You can not create an invoice unless you │ ║ 2 INVOICE - ║│ open a Register first! │ ╟────────────────────╢│ │ ║ 3 CUSTOMERS ║│ │ ╟──┌──────────────────────────────────┐ │ ║ 4│ │ │ ╟──│ Started With: 25.00 │Register Amount: 5025.05 │ ║ 5│ Ended With: 5025.05 │o Abort ] │ ╟──│ Difference: 5000.05 │ │ ║ 6│ Invoice Receipts: 5000.05 │──────────────────────────────────────┘ ╟──│ ────────────────- ────────- │────────────────────────────────────╢ ║ 7│ Variance: 0.00 │ Inventory 74 14K ║ ╚══└──────────────────────────────────┘ Invoice Header 29 11K ║ Select Option ║ DETAIL.DBF Invoice Detail 398 34K ║ ████▄ ▄███▄ ▄██▄ ║ CUSTOMER.DBF Customers 18 9K ║ █░ █░ █░ █░ █░ ║ SERIALNO.DBF Serial Numbers 182 12K ║ ████▀ █░ █░ █▄ ║ SALESPER.DBF Sales Persons 2 1K ║ █░ █░ █░ ▀█▄ ║ TEMPLATE.DBF Templates 9 1K ║ █░ █░ █░ █░ ║ REGISTER.LOG Register Log 538 47K ║ █░ ▀███▀ ███▀ ╚════════════════════════════════════════════════╝ Press any key to continue... DAYO POS, TJS LAB Page: 10 ■ BILLING & INVOICING To access any of the INVOICE menu options (listed below), opened or reopened a register. Read the section on REGISTERs for more information. Once a register is open, you can enter the INVOICE module. ╔════════════════════════╗ ║ INVOICE ROUTINES ║ ╟────────────────────────╢ ║ CREATE INVOICE ║ ║ BROWSE INVOICE HEADERS ║ ║ BROWSE INVOICE DETAIL ║ ║ BROWSE/CREATE TEMPLATE ║ ║ REPRINT INVOICE ║ ║ OPEN CASH DRAWER ║ ╟────────────────────────╢ ║ Select Option ║ ╚════════════════════════╝ Invoices are created by optionally selecting a warehouse, then selecting a customer, detail line items, recalling/adding a template to the line items, and/or recalling a previously created quote (DAYO Quotes). ■ KEY INVOICE CONFIGURATION SETTINGS Many configurations can be made that affect the invoicing process. The following configuration settings are the most essential. These settings should be determined and set prior to any invoicing! Be sure you understand each one before starting your invoicing. The default settings may not be what is required! Auto Print Invoice - Prints invoice automatically after completion. Defaults to 'Y' Last Invoice Number - Your invoice numbers will start (default) at '1' unless you change this Invoice Printer Type - You can select 1 of 3 invoice printout types: Standard, HP Laser, or Pre Printed Defaults to STANDARD Invoice Printer Port - Defaults to LPT1 Invoice Copies - Defaults to 1 Override Onhand - If set to 'Y', DAYO POS will allow the invoicing of items even if they do not exist in the inventory. Defaults to 'N' Use Credit Limit - Alerts DAYO POS to consider credit limits in the processing of invoices. Defaults to 'N' DAYO POS, TJS LAB Page: 11 Create BackOrders - If you wish DAYO POS to create a back order record for items not onhand (available), then set this setting to 'Y'. Requires DAYO BO. Defaults to 'N' Allow Inventory Add - Allows the adding of new item records to the inventory file at invoicing time. Defaults to 'Y' Allow Customer Add - Allows the creation of new customers from the DAYO POS module (Recommend that the DAYO AR module be used). Defaults to 'Y' Default Tax Code - Customers with no TAXRATE will receive the sales tax rate associated with this tax code. Defaults to '1' Default Invoice Type - Becomes the default TYPE (ie: REG), for customers with no TYPE field entered in their customer records. Defaults to 'REG' Default Shipper - The default Shipper/Method of Shipment for customers who do not have it entered on their records. Defaults to PICKUP Default Terms - The default Terms (ie: CASH, NET 30), for customers who do not have it entered on their records. Defaults to CASH Cash Drawer - If you have a Cash Drawer that opens with a signal from a serial port connection, then set this to 'Y'. Defaults to 'N' Cash Drawer Port - The serial port (ie COM1), that the Cash Drawer is attached to. Defaults to COM1 Print Packing List - Defaults to 'N' Packing List Port - Defaults to LPT1 Inventory Location - Defaults to current drive/directory, but may reside in the \DAYOINV\ directory... Customer Location - Defaults to current drive/directory, but may reside in the \DAYOAR\ directory... Quotes Location - Defaults to current drive/directory, but may reside in the \DAYOQUO\ directory... Price Book Location - Defaults to current drive/directory, but may reside in the \DAYOPB\ directory... Back Orders Location - Defaults to current drive/directory, but may reside in the \DAYOBO\ directory... Use Warehouses - If you wish to invoice from the warehouses ■ KEY INVENTORY & CUSTOMER FIELDS To make it possible for you to create an invoice, you must have at least one customer and one item in your inventory. Key fields in each of these records greatly affect the invoicing process. For instance, the inventory database (INV.DBF) has the following key fields: The ONHAND field (and the BO field) of the inventory file determine the quantity of goods AVAILABLE for invoicing. The use of the BO (Back Orders) field is optional. DAYO POS, TJS LAB Page: 12 The PRICE field determines what is to be charged the customer/client. The only exception to this is the DAYO Price Book pricing methods. Inventory items may/may not be TAXABLE. Inventory items are flagged (SERIALNO) alerting the POS operator to enter serial numbers. These serial numbers are later printed onto the invoice. Besides the obvious benefit of having the customers name and address, the customer database (CUSTOMER.DBF) also has its important invoicing fields: The tax rate field (TAXRATE) field determines the sales tax rate charged to the customer/client. The TERMS field determines how the customer/client will pay (or not to pay) for the invoiced items. For example, a CASH terms customer will pay 'on the spot', whereas a customer with terms of 'NET 30' has thirty days to make payment for the invoiced items. The SHIPPER field alerts you to how the customer wants the items shipped. The TYPE field is probably the most important. It is this field that determines how the invoiced data will be posted to many databases. DAYO POS defaults to 8 invoice types, but more can be added. It is imperative that these default TYPE entries are NOT altered. Any additional TYPE entries will be handled (posted), exactly like the REG (Regular Sale) type. REG - REGULAR SALE Ret - RETURN Ref - REFUND DIR - DIRECT SHIPMENT SPC - SPECIAL LON - LOANED EXC - EXCHANGE TRN - TRANSFER VOD - VOIDED The PBM (Price Book Margin) and PBL (Price Book List) fields work with DAYO Price Book to provide special pricing to the customer. The LIMIT field is the Credit limit placed by you on the customer. This amount field minus the DUE (amount due) field determine the amount of available credit for a 'terms' customer. Note, the use of credit limits is a configurable option. DAYO POS, TJS LAB Page: 13 ■ CREATE INVOICE Okay, time to create an invoice! ■ INVOICE FROM WAREHOUSES If the 'Use Warehouses' option is set to Y (Yes) in the Configuration menu, then you will be presented with the following screen prompting you to select the warehouse you wish to invoice from. Warehouses are maintained in the DAYO Inventory module. The default to NOT to see this screen, and if it has been 'turned on', to default to the Main Warehouse, with is the ONHAND field in the inventory database (INV.DBF). ╔════════════════════[ INVOICE FROM WAREHOUSES ]═════════════════════╗ ║ ║ ║ █▒ █▒ █▒ █▄██▒ ███▒ █▒ █▒ ▄██▄ █▒ █▒ ▄██▄ ███▒ ▄██▄ ║ ║ █▒ █▒ █▒ █▀█▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ ║ ║ █▒ █▒ █▒ █▒█▒ █▄▄█▒ ██▒ ████▒ █▒ █▒ █▒ █▒ ▀██▄ ██▒ ▀██▄ ║ ║ █▒█▀█▒█▒ ▄█▄█▄ █▀█▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ █▒ ║ ║ ▀█▀ ▀█▀ █▒ █▒ █▒▀█▒ ███▒ █▒ █▒ ▀██▀ ▀██▀ ▀██▀ ███▒ ▀██▀ ║ ╟────────────────────────────────────────────────────────────────────╢ ║ ║ ║ Select Warehouse -> Warehouse --- ONHAND <Main Warehouse> ║ ║ Warehouse: LOC1 Truck 1 ║ ║ Warehouse: LOC2 Truck 2 ║ ║ Warehouse: LOC3 Truck 3 ║ ║ Warehouse: LOC4 Truck 4 ║ ║ Warehouse: LOC5 Broken, Scrap ║ ║ Warehouse: LOC6 Returned to Vendors ║ ║ Warehouse: LOC7 Internal Use ║ ║ ║ ╚════════════════════════════════════════════════════════════════════╝ After selecting the INVOICE option, the initial invoice screen will appear (below). Much of the customer information is printed atop the screen. All other customer records/data is accessible by simply 'browsing' through the customer database; ie: typing in a customer number, using one of the FIND function keys (F5,F6,F7,F8,F9) or by using the right/left/PgUp/PgDn arrow keys. There are more fields to the right of the initial screen! Press F1 (for Help) if you want more information about the special keys involved in a browse screen. DAYO POS, TJS LAB Page: 14 ■ INVOICE INITIAL SCREEN DAYOPOS V1.3, TJS LAB INVOICE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ JOE MORGAN JOE MORGAN WAREHOUSE #34 ║ ║ PO BOX 334366 890 EAST LOWELL ROAD ║ ║ 89033 WINTER PARK STREET ║ ║ CASSELBERRY, FL 34330 LAKE MARY, FL 32838-5444 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 1234 REG JD COD UPS GROUND ║ ║ PHONE ATTN CREDIT LASTDATE ║ ║ (407) 291-5555 SAM SPELDING 7000.00 12/28/91 ║ ╚═══════════════════[ Select The Customer To Be Invoiced ]═══════════════════╝ CUSTOMER NAME ATTN ───────────╥────────────────────────────────╥───────────────────────────────── 1 ║ TOM JOHNSON ║ TOM 2 ║ JANICE ICE COMPANY ║ JOSE 3 ║ JOE MORGAN ║ SAM SPELDING 4 ║ MORGAN ENTERPRISES, INC ║ 5 ║ HARRODS ║ DING MING 4 ║ SALLEY MORGAN ║ 5 ║ CATHY MORGAN ║ Esc (Abort) Enter/Return (Select) F1 (Help) F2 (Quote) Ctrl N (Add) Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code) 1/20 ■ SELECT CUSTOMER OR QUOTE Select (highlight) a customer you wish to invoice and press Enter/Return, or press 'F2' to recall a previously created quote. Quotes are created with the DAYO Quotes program. A box will appear showing you the status of this customers credit if the CREDIT LIMIT configuration is in effect For example, nothing (0) due: ╔═══════════════════════════════════════╗ ║ Credit Limit: 1233.00 ║ ║ Amount Due: 0.00 ║ ║ Avalable Credit: 1233.00 ║ ║ Press any key to continue... ║ ╚═══════════════════════════════════════╝ For example, $838.44 due: ╔═══════════════════════════════════════╗ ║ Credit Limit: 1233.00 ║ ║ Amount Due: 838.44 ║ ║ Avalable Credit: 394.56 ║ ║ Press any key to continue... ║ ╚═══════════════════════════════════════╝ DAYO POS, TJS LAB Page: 15 ■ ADD CUSTOMER - CTRL N It is not displayed, but you can add/create a new customer record by pressing Ctrl N if the 'Allow Customer Add' option is set to Y (Yes) in the Configurations menu. ■ INVOICE DETAIL SCREEN The next screen remains the same ONLY in that the customers Bill To address remains on the screen (top left). The little box on the upper right of the screen will contain a scrolling list of selected detail items, as well as a total cost of the detail items and the number of detail lines. The center of the screen contains key information about the currently highlighted inventory item. ■ ADD INVENTORY ITEM - CTRL N Though not displayed on the screen, you can press Ctrl N to add an item to the inventory by pressing Ctrl N and having the 'Add Inventory Item' option set to Y (Yes). ■ DISPLAY HISTORY OF SALES FOR SELECTED CUSTOMER - F10 *** To display the history of all sales for the selected customer, press F10. If no history is present (found in the database ARD.DBF), then nothing changes on the screen. DAYO POS, TJS LAB Page: 16 DAYOPOS V1.3, TJS LAB INVOICE ╔══════════════════════════════════════╦══[ Detail Items ]═══════════════════╗ ║ BILL TO: ║ Subtotal: 75.76 Lines: 2 ║ ║ JOE MORGAN ║ Item Qty Extended ║ ║ PO BOX 2343 ║ 1000 10 55.56 ║ ║ ║ 324233-A 1 20.20 ║ ║ LAKE HAVEN, GA 30909 ║ ║ ╠═══[ Item Info ]══════════════════════╩═════════════════════════════════════╣ ║ Item Vendor Item Vendor Description Type ║ ║ 1232 ABC-1232 ABC # 45 BOLT R ║ ║ Onhand OnOrder Cost Retail Price Adj. Price PB Method ║ ║ 10 0 1.00 3.00 2.00 2.00 DEF **.***║ ╚═══════════════[ Select The Inventory Items To Be Invoiced ]════════════════╝ ITEM DESC ONHAND ONORDER BO ──────────────╥────────────────────────────────╥─────────╥─────────╥────────── 1212 ║ # 12 BOLT ║ 10 ║ 0 ║ 0 1214 ║ # 32 BOLT ║ 10 ║ 0 ║ 0 1216 ║ # 33 BOLT ║ 10 ║ 7 ║ 0 1217 ║ # 40 BOLT ║ 10 ║ 3 ║ 0 1219 ║ # 42 BOLT ║ 10 ║ 0 ║ 0 1232 ║ # 45 BOLT ║ 10 ║ 12 ║ 7 1245 ║ RED ALUMINUM SIDING TYPE 3 ║ 10 ║ 0 ║ 0 Esc (Exit) Enter/Return (Select) F1 (Help) F2 (Edit) F3 (Template) Find: F5 (Item) F6 (Desc) F7 (Vendor) F8 (Vendor Item) F9 (Type) 18/74 ■ SELECT DETAIL ITEM To select an inventory item for addition to an invoice, highlight the item and press Enter/Return. The lower center of the screen will clear and a prompt will appear allowing you to alter the PRICE and the quantity to be invoiced, ie: ╚═══════════════════════════[ Add Item To Order ]════════════════════════════╝ Price: 100.01 Quantity: 3 Special messages can also appear to the right of the Quantity prompt: 'Only 0 in the inventory!' - You are about to invoice something that is not recorded in the inventory. '1 will be BackOrdered!' - You have elected to create backOrders, and will be creating 1 for this line item. DAYO POS, TJS LAB Page: 17 ■ ENTERING SERIAL NUMBERS If the selected detail item is flagged to record serial numbers, another prompt will appear onto the screen asking for serial numbers to be entered. This prompt will remain until the number of serial numbers equal the quantity on the invoice (or you press 'Esc'). ╚═══════════════════════════[ Add Item To Order ]════════════════════════════╝ Price: 313.13 This Item Requires Input of Quantity: 5 Serial Numbers Enter Serial Number (1 of 5) 1230002-A0D0332 ■ EDITING SELECTED DETAIL ITEMS Any time during the item selection process you can edit items already selected by pressing the 'F2' key. This will bring up a 'browse' screen of items previously selected, ie: Item Description Qty Price Extended 145355 BIG WIDE MOUTH JAR #45 10 31.00 310.00 154242-12 LITTLE JAR 1 20.20 20.20 457823 SMALL JAR 1 55.56 55.56 654555 BIG NOSE JAR 1 323.23 323.23 745745 JAR 1 100.01 100.01 856566-YOI GREEN JAR 10 0.00 0.00 Esc (Abort/Exit) Enter/Return (Edit) Ctrl N (Add) Ctrl U (Delete) Pressing Enter/Return again lets you change the PRICE and/or quantity of the currently highlighted detail item. 'Ctrl N' allows you add (if so set in the configuration module) an item to this invoice and to the inventory database. 'Ctrl U' removes the detail line item from the invoice. Exit this screen by pressing Esc. ╔═══════════════════════════════════════════════════════════════════════╗ ║╔═════════════════════════════════════════════════════════════════════╗║ ║║ ──────────────────────────────────────────────────────────── ║║ ║║ Are you finished adding items to this invoice? (Y/N)* ║║ ║║ ──────────────────────────────────────────────────────────── ║║ ║╚═════════════════════════════════════════════════════════════════════╝║ ╚═══════════════════════════════════════════════════════════════════════╝ ■ RECALL A TEMPLATE If you have created templates, you can recall them from the INVOICE DETAIL screen by pressing 'F3' and then entering in the template number, ie: Enter Template Number: 50 Note, templates are created in another INVOICE routine... DAYO POS, TJS LAB Page: 18 ■ COLLECT PAYMENT IN ADVANCE OF BACKORDERS Once finished with the invoice detail, press 'Esc'. If configured to create backorders, and if any exist in the invoice, the following message and prompt will appear on the screen: ╔═══════════════════════════════[ BackOrder ]════════════════════════════════╗ ║ You have items on this invoice that on not onhand in the inventory! ║ ║ If you wish to charge the customer/client for the items (collect ║ ║ payment in advance), then respond Y (YES) to this option. The ║ ║ default is not to invoice the customer for items not onhand in ║ ║ your inventory. ║ ║ ║ ║ Invoice Items Not Onhand In Inventory? (Y/N) ║ ║ (Collect Payment in Advance...) ║ ╚════════════════════════════════════════════════════════════════════════════╝ Respond accordingly... ■ FINAL INVOICE EDIT SCREEN When all invoice detail items have been selected, press 'Esc' (once) to bring up the final invoice edit screen. This screen gives you the chance to change the key invoice header information. Customer Number 1330 Bill To Name Tim Johnson Edit/Alter Invoice Header Ship To Name Johnson Air Conditioning Address 1 737 Teays Valley Road Address 2 City Winfield State WV Zip 22020-2020 Phone (800) 555-5555 Type REG Terms COD Shipper UPS GROUND Sales Person TJ Tax Rate 0.060 Customer PO Adjustment 0.00 Freight 10.00 Amount Paid 0.00 Taxes 2.04 Detail Subtotal 442.99 Comment Thank You! Esc (Exit) Enter/Return (Edit/Alter) DAYO POS, TJS LAB Page: 19 To edit any of the header fields (except customer number and Bill To name), highlight the field, and press Enter/Return. You will be given the opportunity to edit the field or select from a list of choices. The 'Type', 'Terms', 'Shipper', and 'Tax Rate' fields will bring up a list of only the valid choices, ie: TYPE: TERMS: ┌─────────────────────────────────────┐ ┌────────────────────┐ │ Select Type │ │ Select Terms │ │REG - REGULAR SALE │ │COD │ │Ret - RETURN │ │CASH │ │Ref - REFUND │ │MASTERCARD │ │SPC - SPECIAL │ │VISA │ │LON - LOANED │ │DISCOVER │ │EXC - EXCHANGE │ │NET 7 │ │TRN - TRANSFER │ │NET 10 │ │VOD - VOIDED │ │NET 15 │ │DIR - DIRECT SHIPMENT │ │NET 30 │ └─────────────────────────────────────┘ │NET 60 │ └────────────────────┘ SHIPPER: ┌────────────────────┐ │ Select Shipper │ │DELIVER │ TAXCODE/TAXRATE: │UPS GROUND │ ┌──────────────────┐ │UPS BLUE │ │ Select Tax Rate │ │UPS RED │ │0 - 0.000 │ │AIRBORNE │ │1 - 0.060 │ │FEDERAL EXPRESS │ │2 - 0.065 │ │TRUCK │ └──────────────────┘ │SPECIAL DELIVERY │ │US MAIL │ │PICKUP │ └────────────────────┘ ■ MULTIPLE TERMS The capability exists for 2 term types. If for instance a customer wants to pay half on credit card, and the balance with cash, then select the MULTIPLE TERMS option at the Terms prompt. The MULTIPLE TERMS option will always be the last Terms options... DAYO POS, TJS LAB Page: 20 ┌────────────────────┐ │ Select Terms │ │NET 7 │ │NET 10 │ │NET 15 │ │NET 30 │ │NET 60 │ │NET 90 │ │MONEY ORDER │ │CASHIER CHECK │ │SPECIAL CREDIT │ │MULTIPLE TERMS *****│ └────────────────────┘ After selecting the MULTIPLE TERMS option, you will be prompted to select the first terms and its amount. You will then be prompted to select the second terms type. The balance of the invoice will be applied to this second terms type. ╔════════════════════════════════════════════╗ ║ Select 1st Terms -> CASH ║ ║ ║ ║ Enter the Amount: 10.00 ║ ║ ║ ║ Select 2nd Terms -> CASH ║ ║ CHECK ║ ║ COD ║ ║ AMERICAN EXPRESS ║ ╚════════════════════════════════════════════╝ ■ MULTIPLE SHIPTOS If a customer has multiple Ship To addresses, highlight and press enter on the Ship To Name and a selection window will appear onto the screen with all the Ship Tos for that customer. Adding records to the ShipTos is done automatically whenever a change is made or a unique one is typed in at this stage. Use the maintenance (browse) routine in DAYO AR to add them in bulk. ╔════════════════════════════════════════════════════════════════════════════╗ ║ Select the Ship To Address & Data ║ ╠════════════════════════════════════════════════════════════════════════════╣ ║1 JOE SPAULDING PO BOX 45386 NOPLACE, USE 33243 ║ ║2 MARY COSMETICS 1928 WEST MAPLE ROAD TROY, MI 93939 ║ ║ ║ ╚════════════════════════════════════════════════════════════════════════════╝ DAYO POS, TJS LAB Page: 21 ■ FREIGHT PERCENTAGE Pressing enter/return on the Freight field/prompt with bring up a selection window like the following: ╔═══════════════════════════════════╗ ║ Select Freight Option ║ ╟───────────────────────────────────╢ ║User Input Freight Amount... ║ ║0.0400% of SUBTOTAL ║ ║0.0400% of SUBTOTAL+ADJUST ║ ║0.0400% of SUBTOTAL+ADJUST+TAXES ║ ║XX% of SUBTOTAL ║ ║XX% of SUBTOTAL+ADJUST ║ ║XX% of SUBTOTAL+ADJUST+TAXES ║ ╚═══════════════════════════════════╝ The first option in the selection is to enter ANY freight amount. The next 3 options will automatically compute a freight value based on the value of the default freight percentage (set in the configurations menu). This default value is multipled against either the SUBTOTAL, the sum of the SUBTOTAL+ADJUST, or the sum of the SUBTOTAL+ADJUST+TAXES. The remaining options will compute the freight based on a value you input. ╔═══════════════════════════════════╗ ║ Select Freight Option ║ ╟───────────────────────────────────╢ ║ ║ ║(SUBTOTAL+ADJUST+TAXES) * FACTOR ║ ║ ║ ║Example: 4% entered as '0.0400' ║ ║ ║ ║Enter Percentage Factor: 000.100 ║ ║ ║ ╚═══════════════════════════════════╝ DAYO POS, TJS LAB Page: 22 It is very important that you select the 'Amount Paid' field if you are to collect any payment from the customer/client. The amount defaults to zero if the terms type is 'NET' or 'COD', otherwise, it becomes the invoice total (Adjustments+Freight+Taxes+Subtotal), ie: Sales Person TJ Tax Rate 0.060 Customer PO Adjustment 0.00 Freigh╔═══════════════════════════════════╗ Amount Pai║ Receive From Customer: 432.99 ║ Taxe╚═══════════════════════════════════╝ Detail Subtotal 432.99 Comment Thank You! ■ LAST CHANCE TO ABORT INVOICE Press 'Esc' when finished with the final invoice screen. If you have a Cash Drawer configured and attached, it will open at this time. If you have the Credit Limit option set on, and this invoice exceeds the customers credit limit, you will get the following message, alerting you to the fact that this invoice can not be created: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Amount Due: 0.00 ║ ║ Amount Due this Invoice: 1500.00 ║ ║ Subtotal: 1500.00 ║ ║ Credit Limit: 0.00 ║ ║ ║ ║ This Customer will exceed the credit limit. No invoice can be created! ║ ║ ║ ║ Press any key to continue... ║ ╚════════════════════════════════════════════════════════════════════════════╝ The following box will appear onto the screen giving you the option to Print and Post the invoice, Print and Post a Work Order (to be printed as an invoice later), Redo the final invoice screen (maybe change the terms...), or to quit (abort!). Note, if the customer exceeds his credit limit, the option to continue (Print Invoice) will not be available... ╔══════════════════════════════════════╗ ║ Order Total: 615.96 ║ ║ ║ ║ Total Due: 615.96 ║ ║ ──────────────────────────────────── ║ ║ Select Option -> Print Invoice ║ ║ Print Work Order ║ ║ Redo ║ ║ Abort ║ ╚══════════════════════════════════════╝ DAYO POS, TJS LAB Page: 23 ■ WORK ORDERS If you select the Work Order option, you will next be prompted to enter any comments/notes that you want printed onto the work order. ╔═════════════════════════════════════════════════════════════════════╗ ║ Do you wish to add any comments to the Work Order? (Y/N) ■ ║ ╚═════════════════════════════════════════════════════════════════════╝ You can enter up to 22 lines. BE SURE TO PRESS CTRL W WHEN FINISHED. Pressing Ctrl W will save the Work Order notes. Pressing Esc will abort the Work Order note. ───────────────────────────[ WORK ORDER COMMENTS ]──────────────────────────── Ship only the red ones if no green ones are available. Alert Joe that they are the way AFTER they are picked up by UPS! ────────────────────────────────────────────────────────────────────────────── Esc (Exit) Ctrl W (SAVE & Exit) F1 (Help) 1/0 DAYO POS, TJS LAB Page: 24 ■ DATABASE POSTING Database posting means the updating of all databases affected by the creation of an invoice. DAYO POS will post to 7 databases (depending on the type of invoice and configuration). The databases that are involved in the post are displayed on the top right of the screen, ie: ╔═[ Posting Progress ]════╗ ║ Invoice Header ║ ║ Invoice Detail ║ ║ Inventory Database ║ ║ Customer Database ║ ║ Salesper Database ║ ║ Serial Number Database ║ ║ BackOrder Database ║ ╚═════════════════════════╝ Database Name File Name Fields Remarks ────────────────────── ──────────────── ────────────── ─────────────────── Invoice Header INVOICE.DBF All Invoice Detail DETAIL.DBF All Inventory Database INV.DBF ONHAND Onhand Quantity BO BackOrdered Quantity LASTDATE Date of Last Access SOLDPTD Period to Date Sold SOLDYTD Year to Date Sold Customer Database CUSTOMER.DBF ACTIVE LASTDATE Date of Last Access SALESPTD Period to Date Sales SALESYTD Year to Date Sales PAID_PURC Total Paid DUE Total Due Salesper Database SALESPER.DBF SALESPTD Period to Date Sales SALESYTD Year to Data Sales LASTDATE Date of Last Access Serial Number Database SERIALNO.DBF All If Any... BackOrder Database BO.DBF All If Any... DAYO POS, TJS LAB Page: 25 ■ EXAMPLE OF STANDARD INVOICE Invoice: 13234 Original Page 1 Ron's Specials Invoiced: 07/13/90 Customer: 340090 Attn: Accounts Receivable Time: 16:33:48 P.O. BOX 585366 Printed: 07/13/90 Rep: Atlanta, Georiga 30093-5222 Time: 16:34:26 404-555-5555 Register: ---------------------------------------------------------------------------- Bill To Ship To Ron Davidson Same 4409 Beaumont Drive Nowhere, CA 32808 ---------------------------------------------------------------------------- Type: REG Terms: NET 30 Shipper: TRUCK Customers PO: Taxable Tax Rate: 0.000 Comment: Original Invoice:5000 ---------------------------------------------------------------------------- # Item Description Qty Price Extended ---------------------------------------------------------------------------- 1 JAR-2 Jar #2, Clear /c Blue Tip 96 34.00 3264.00 ---------------------------------------------------------------------------- Special Instructions Subtotal: 3264.00 Tax Subtotal: 0.00 Adjustment: 22.00 Freight: 34.00 ------------------------ Totals: 3320.00 - Paid: 0.00 ------------------------------ ------------------------ Signature Due: 3320.00 TJS Form DAYOPOS-ST DAYO POS, TJS LAB Page: 26 ■ BROWSE HEADER INVOICE RECORDS The second INVOICE menu option (BROWSE INVOICE HEADERS) creates a browse screen of all invoice header records. Key information about the customer and the invoice is printed on the top of the screen, ie: DAYOPOS V1.3, TJS LAB INVOICE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ Sam Space Sam Space Warehouse #45 ║ ║ PO Box 5555 91003 East Hollywood Blvd ║ ║ 1300 Beaumont St. Door #5 ║ ║ LA, CA 91010 L.A., CA 55555-5555 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 1 REG JD CASH US MAIL ║ ║ PHONE ATTN CREDIT LASTDATE ║ ║ (800) 555-5555 Norman H. 0.00 12/28/89 ║ ╚═══════════════════════[ Browse the Invoice Headers ]═══════════════════════╝ INVOICE CUSTOMER SHIPNAME ─────────────────────╥──────────╥───────────────────────────────────────────── 5 ║ 1 ║ TJS LAB 5 ║ 1 ║ TJS LAB 6 ║ 1 ║ TJS LAB 7 ║ 1 ║ TJS LAB 8 ║ 1 ║ TJS LAB 10 ║ 1 ║ TJS LAB 11 ║ 23 ║ JOE MORGAN INC 12 ║ 1 ║ TJS LAB Esc (Exit) F2 (Edit) F3 (Detail) Ctrl N (Add) Ctrl U (Delete/Recall) Find: F5 (Invoice) F6 (Ship To Name) F7 (Customer) 11/87 ■ EDIT HEADER INVOICE RECORDS Press 'F2' to bring up the full screen edit option. Note, this capability can be removed with the 'Allow Browse Edit' configuration setting. DAYO POS, TJS LAB Page: 27 Example of a Full Screen Edit of the invoice header record: DAYOPOS V1.3, TJS LAB INVOICE ┌────────────────────────────[ FULL SCREEN EDIT ]────────────────────────────┐ │ INVOICE: 7 FREIGHT: 2.00 │ │ CUSTOMER: 1 SUBTOTAL: 10.00 │ │ SHIPNAME: GUTTER KING OPEN: T │ │ SHIPADDR1: PO BOX 555 PAID: 171.66 │ │ SHIPADDR2: COMMENT: │ │ SHIPCITY: MARIETTA PRINTED: F │ │ SHIPSTATE: GA │ │ SHIPZIP: 32858-5366 │ │ PHONE: (800) 555-5555 │ │ TYPE: REG │ │ TERMS: COD │ │ SHIPPER: UPS GROUND │ │ DATE: 12/10/89 │ │ TIME: 13:17:31 │ │ REG: 1 │ │ BY: Jose Jargen │ │ SALESPER: JJ │ │ CUST_PO: │ │ TAXRATE: 0.060 │ │ TAXES: 1.32 │ │ ADJUST: 1.00 │ └────────────────────────────────────────────────────────────────────────────┘ Press Esc to Abort, PgUp/PgDn to Save and Exit ■ ADD A BLANK INVOICE HEADER RECORD If so configured ('Allow Browse Edit'), you can add invoice header records by pressing 'Ctrl N'. Note, this is highly NOT recommended! ■ DELETE INVOICE HEADER RECORD If so configured ('Allow Browse Edit'), you can mark invoice header records for deletion by pressing 'Ctrl U'. Note, it is recommended that you use the DAYO AR module to remove, archive, and/or void invoices (both header and detail records). DAYO POS, TJS LAB Page: 28 ■ BROWSE DETAIL INVOICE RECORDS The third INVOICE menu option (BROWSE INVOICE DETAIL) is a browse screen of all invoice detail records. Key information about the customer is printed on the top of the screen, ie: DAYOPOS V1.3, TJS LAB INVOICE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ Tim Johnson Tim Johnson ║ ║ PO Box 5555 PO Box 5555 ║ ║ 893 Last Street 893 Last Street ║ ║ Marylboro, MA 39393-2333 Marylboro, MA 39393-2333 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 1 REG FGH NET 90 TRUCK ║ ║ PHONE ATTN TAXRATE LASTDATE ║ ║ (800) 555-5555 Salli 0.050 01/23/90 ║ ╚═════════════──────────[ Browse the Invoice Detail ]─────────═══════════════╝ INVOICE ITEM DESC QTY PRICE ────────╥──────────────╥────────────────────────────────╥─────────╥─────────── 7 ║ 12343 ║ 20 Bond Paper, Ream ║ 455 ║ 20.00 7 ║ 12444 ║ 18 Bond Paper, Ream ║ 56 ║ 15.66 7 ║ 22344 ║ Cardboard Sheets 8x12 " ║ 55 ║ 4.70 7 ║ 34444 ║ Cardboard Sheets 3x4 " ║ 4 ║ 1.36 7 ║ 37658 ║ Binder, Red #1 ║ 88 ║ 1.36 7 ║ 43466 ║ Binder, Green #1 ║ 61 ║ 1.36 7 ║ 45786 ║ Binder, Red #3 ║ 23 ║ 3.56 7 ║ 75487-3A ║ Loose Leaf Paper, 500 Pack ║ 230 ║ 6.17 8 ║ 950000 ║ Loose Leaf Paper, 100 Pack ║ 2344 ║ 2.10 Esc (Exit) 22/332 Press 'F2' to bring up the full screen edit option. Note, this capability can be removed with the 'Allow Browse Edit' configuration setting. Example of a Full Screen Edit of the invoice detail record: DAYOPOS V1.3, TJS LAB INVOICE ┌─────────────────────────────[ FULL SCREEN EDIT ]───────────────────────────┐ │ INVOICE: 1200 │ │ ITEM: YOULM-7800 │ │ DESC: CHAIN SAW, 98" BLADE │ │ QTY: 10 │ │ PRICE: 1293.70 │ │ COST: 893.63 │ │ TAXABLE: T │ │ DATE: 12/27/89 │ │ │ │ │ DAYO POS, TJS LAB Page: 29 ■ ADD A BLANK INVOICE DETAIL RECORD If so configured ('Allow Browse Edit'), you can add invoice detail records by pressing 'Ctrl N'. Note, this is highly NOT recommended! ■ DELETE INVOICE DETAIL RECORD If so configured ('Allow Browse Edit'), you can mark invoice detail records for deletion by pressing 'Ctrl U'. Note, it is recommended you use the DAYO AR module to remove, archive, and/or void invoices (both header and detail records). ■ TEMPLATES 'Templates' is the DAYO POS term for a collection of detail line items that can be easily added to an invoice. Templates can be created to contain a set of items that may create a bundle, 'bill of material', or a group of commonly sold items. Creating templates is accomplished by selecting the fourth INVOICE menu option ('BROWSE/CREATE TEMPLATE'). The TEMPLATE browse screen contains a box atop the page with all the key item information. The lower part of the screen is your normal DAYO browse screen. DAYOPOS V1.3, TJS LAB INVOICE 4 ╔═════════════════════════════════════════[ Item Info ]══════════════════════╗ ║ Item Vendor Item Vendor Description Type ║ ║ DAYOPOS-M DAYOPOS-M TJS Manual, DAYO POS MAN ║ ║ Onhand OnOrder Cost Retail Price Template Price ║ ║ 22 1 5.00 5.00 5.00 5.00 ║ ╚════════════════════════[ Browse/Create Templates ]═════════════════════════╝ TEMPLATE ITEM DESC QTY ───────────────╥──────────────╥────────────────────────────────╥────────────── 4 ║ DAYOPOS-M ║ Manual, DAYO POS ║ 1 4 ║ DAYOQUO-M ║ Manual, DAYO Quotes ║ 1 4 ║ DAYOPB-M ║ Manual, DAYO Price Book ║ 1 5 ║ DAYOX-SL ║ DAYO Index, Source License ║ 1 5 ║ DAYOINV-SL ║ DAYO Inventory, Source License ║ 1 5 ║ DAYOPOS-SL ║ DAYO POS, Source License ║ 1 5 ║ DAYOAR-SL ║ DAYO AR, Source License ║ 1 6 ║ DAYOUTIL-SL ║ DAYO UTILITIES, Source License ║ 1 ║ ║ ║ Esc (Exit/Abort) F1 (Help) F2 (Edit) F3 (Add Item From Inventory) Ctrl N (Add/Create New Template) Ctrl U (Delete/Recall) Find: F5 (Template) DAYO POS, TJS LAB Page: 30 Press 'F2' to bring up the Full Screen Edit screen, ie: DAYOPOS V1.3, TJS LAB INVOICE 0 ┌────────────────────────────[ FULL SCREEN EDIT ]────────────────────────────┐ │ TEMPLATE: 0 │ │ ITEM: 199900 │ │ DESC: BIG JAR │ │ QTY: 23 │ │ PRICE: 23.40 │ │ DATE: 12/12/89 │ │ │ Press 'F3' to add an item to the template. This brings up a browse selection screen of the inventory (below). Find the item you wish to add to the current template, and press Enter/Return. DAYOPOS V1.3, TJS LAB INVOICE 4 ╔═════════════════════════════════════════[ Item Info ]══════════════════════╗ ║ Item Vendor Item Vendor Description Type ║ ║ ABC-12312 ABC-12312 ABC SOFA, GROMMAN STYLE, BROWN SOF ║ ║ Onhand OnOrder Cost Retail Price Template Price ║ ║ 12 100 145.00 565.00 235.00 199.00 ║ ╚═════════════════════[ Select Item From The Inventory ]═════════════════════╝ ITEM DESC ONHAND ONORDER BO ──────────────╥────────────────────────────────╥─────────╥─────────╥────────── ABC-12312 ║ SOFA, GROMMAN STYLE, BROWN ║ 12 ║ 100 ║ 0 ABC-12324 ║ SOFA, GREEN ║ 23 ║ 0 ║ 0 ABC-12343 ║ SOFA, TYPE 2 ║ 23 ║ 25 ║ 0 ABC-12345 ║ SOFA, NEW YORKER ║ 30 ║ 0 ║ 0 ABC-12354 ║ SOFA, WICKER ║ 60 ║ 35 ║ 0 ABC-12365 ║ SOFA, SMALL WICKER ║ 64 ║ 2 ║ 0 ABC-12371 ║ SOFA, SMALL WICKER, (USED) ║ 15 ║ 5 ║ 0 ABC-12399 ║ SOFA, MISC ║ 44 ║ 5 ║ 0 ABC-123A1 ║ SOFA, CHAIR (1/2 SIZE) ║ 18 ║ 25 ║ 0 ABC-123A1 ║ SOFA, ARMLESS, RED BROWN ║ 54 ║ 0 ║ 0 ABC-123A1 ║ CHAIR, PLAIN ║ 45 ║ 0 ║ 0 ABC-123A1 ║ CHAIN, KITCHEN PADDED TAN ║ 0 ║ 34 ║ 0 ABC-123A1 ║ CHAIR, KITCHEN PADDED GREEN ║ 35 ║ 0 ║ 0 Esc (Exit/Abort) Enter/Return (Select Item) Find: F5 (Item) F6 (Desc) F7 (Vendor) F8 (Vendor Item) F9 (Type) 70/74 DAYO POS, TJS LAB Page: 31 ■ CREATE NEW TEMPLATE Press 'Ctrl N' to create a new template number. A default template number is determined by going to the bottom of the file and adding '1' to that template number. You will be prompted to change or accept the new template number, ie: ┌────────────────────────────────────────────────────────────────────────────┐ │ Enter Template Number: 4 │ └────────────────────────────────────────────────────────────────────────────┘ After this point, the adding of the template line items is the same as described above (using the F3 key)... ■ DELETE TEMPLATE ITEM Press 'Ctrl U' to delete a template line item. Use the MISC ROUTINES module to PACK the TEMPLATE DATABASE. BE SURE TO REINDEX THE TEMPLATE INDEX (TEMPLATE.NTX)! ■ REPRINT AN INVOICE (OR WORK ORDER) Reprinting an invoice or work order is accomplished via the fifth INVOICE menu option (REPRINT INVOICE). The REPRINT INVOICE screen is a browse screen of all invoice header records. The important invoice and customer data is displayed atop the screen, ie: DAYOPOS V1.3, TJS LAB INVOICE ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ MORGAN SCOTT MORGAN SCOTT WAREHOUSE #5 ║ ║ 1929 LAKE CITY ROAD 8000 EAST STREET ║ ║ DOOR 5 ║ ║ CANTON, OH 23433 HARTFORD, CT 23493-2333 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 2333 A DSG NET 36 UPS BLUE ║ ║ PHONE ATTN CREDIT LASTDATE ║ ║ (237) 333-5555 Harold Keith 394.56 12/29/89 ║ ╚═══════════════════════════[ Reprint An Invoice ]═══════════════════════════╝ INVOICE CUSTOMER SHIPNAME ─────────────────────╥──────────╥───────────────────────────────────────────── 2341 ║ 27400 ║ MARTINS NURSERY 2342 ║ 25423 ║ JULIE BROWN 2343 ║ 23323 ║ JULIE BROWN, INC 2344 ║ 28434 ║ HARPERS FERRY BOAT 2345 ║ 32333 ║ MORGAN SCOTT 2347 ║ 32323 ║ TIME SOLUTIONS 2348 ║ 21188 ║ COMPU AIDE Esc (Exit/Abort) Enter/Return (Select Invoice For Reprint) Find: F5 (Invoice) F6 (Ship To Name) F7 (Customer) DAYO POS, TJS LAB Page: 32 Find the invoice you want reprinted, then press Enter/Return. The following window will appear prompting you to print as an invoice or work order. ╔════════════════════════════════════════════════════════════════════╗ ║ Select Print Option -> INVOICE ║ ║ WORK ORDER ║ ║ EXIT ║ ╚════════════════════════════════════════════════════════════════════╝ If you select the work order option, you can make changes to the work order comments/notes. ╔═════════════════════════════════════════════════════════════════════╗ ║ Do you wish to add any comments to the Work Order? (Y/N) ■ ║ ╚═════════════════════════════════════════════════════════════════════╝ Note, if an invoice is printed for the first time (even via this routine), it will not have 'REPRINT' printed on it. ■ OPEN CASH DRAWER If you have the 'Cash Drawer' configuration option set to 'Y', and have the cash drawer properly attached to the CPU, the selection of this option will cause the cash drawer to open. Note, you will experience a serious error at this point if there exists a problem with the cash drawer connection (or if it does not exist). DAYO POS, TJS LAB Page: 33 ■ CUSTOMERS The customer maintenance routine for DAYO POS is not a very elaborate one, nor was meant to be. Use DAYO AR to maintenance your customer data. It is recommended that this routine only be made available for viewing of customer information. If you set your configuration to allow editing of the data, make note that NO validation of data entry is performed! The CUSTOMERS option consists of a typical DAYO browse screen of all customers. Key customer information is printed on the top half of the screen, the browse at the lower half, ie: DAYOPOS V1.3, TJS LAB ╔════════════════════════════════════════════════════════════════════════════╗ ║ BILL TO: SHIP TO: ║ ║ DIRK HARPER WAREHOUSE 3 ║ ║ 3900 LEFTY ROAD ║ ║ ║ ║ Lake Mary, FL HINESVILLE, GA 31313 ║ ║ CUSTOMER # TYPE SALESPER TERMS SHIPPER ║ ║ 687 REG DD NET 60 UPS RED ║ ║ PHONE ATTN TAXRATE LASTDATE ║ ║ 912 767-5555 MOHAMMED 0.550 12/29/89 ║ ╚══════════════════════[ Browse the Customer Database ]══════════════════════╝ CUSTOMER NAME ATTN ───────────╥────────────────────────────────╥───────────────────────────────── 687 ║ DIRK HARPER ║ MOHAMMED 2344 ║ DON JUAN PRODUCTIONS ║ 2356 ║ UNIVERSAL INC ║ 2365 ║ HAPPY FLOWERS BOUTIQUE ║ JOE 3457 ║ ARGON DEVELOPERS ║ 3465 ║ ARGON, INC ║ GEORGE 3477 ║ BILLY ARGON ║ ARLIE 3478 ║ MARY ELIZABETH COSMETICS ║ TRACIE MORGAN Esc (Exit) F1 (Help) F2 (Edit) Ctrl N (Add) Ctrl U (Delete/Recall) Find: F5 (Customer) F6 (Name) F7 (Ship To) F8 (Phone) F9 (Zip Code) 11/17 DAYO POS, TJS LAB Page: 34 ■ CUSTOMER FULL SCREEN EDIT Press 'F2' to edit the customer record in a full screen edit, ie: DAYOPOS V1.3, TJS LAB ┌────────────────────────────[ FULL SCREEN EDIT ]────────────────────────────┐ │ CUSTOMER: 687 TYPE: REG │ │ NAME: DIRK HARPER CLASS: A │ │ ATTN: MOHAMMED PBM: 0.000 │ │ ADDR1: PBL: 0.000 │ │ ADDR2: SALESPTD: 234.58 │ │ CITY: Hinesville SALESYTD: 5640.31 │ │ STATE: GA DUE: 453.30 │ │ ZIP: PAID_PURC: 356.54 │ │ SHIPNAME: WAREHOUSE 3 LIMIT: 7000.00 │ │ SHIPADDR1: 3900 LEFTY ROAD ACTIVE: T │ │ SHIPADDR2: │ │ SHIPCITY: HINESVILLE │ │ SHIPSTATE: GA │ │ SHIPZIP: 31313 │ │ PHONE: 912 767-5555 │ │ SALESPER: DD │ │ TAXRATE: 0.550 │ │ TERMS: NET 7 │ │ SHIPPER: UPS RED │ │ DATE: 08/17/89 │ │ LASTDATE: 12/29/89 │ └────────────────────────────────────────────────────────────────────────────┘ Press Esc to Abort, PgUp/PgDn to Save and Exit DAYO POS, TJS LAB Page: 35 ■ CONFIGURATION DAYO POS configuration contains many configurable options to better meet your specific needs. There are 50+ significant DAYO POS configuration settings: Company Name Allow Customer Add Report Printer Type Company Address Use Credit Limit Report Printer Port Company Telephone Open/Close Registers Visual Indexing Last Customer Number Display Cost Auto Daily Indexing Auto Print Invoice Default Shipper Print Packing List Last Invoice Number Default Terms Packing List Port Invoice Printer Type Inventory Location Price on Packing List Invoice Printer Port Customer Location Work Order Copies Invoice Copies Quotes Location W.O. Printer Type Default Tax Code Back Orders Location W.O. Printer Port Default Invoice Type Price Book Location W.O. Notes Phrase Override Onhand Serial Cash Drawer Allocate Work Orders Post Returns/Refunds Cash Drawer Port Default Comment Create BackOrders Parallel Cash Drawer Color Allow Browse Edit Parallel Drawer Port High Intensity Allow Inventory Add Parallel Setup Code Open/Close Register Preselect Ship To Before doing any invoicing, it is highly recommended that you read this section to get a better understanding of the meanings of every configuration setting. After determining how you wish to set/run DAYO POS, make the changes. DAYO POS, TJS LAB Page: 36 ■ CONFIGURATION DEFAULT SETTINGS The default values for the configuration settings are listed below: Company Name YOUR COMPANY NAME HERE Company Address Attn: Accounts Receivable P.O. Box 555555 Someplace, ST 55555-5555 Company Telephone 800-555-5555 Last Customer Number 0 Auto Print Invoice YES Last Invoice Number 0 Invoice Printer Type STANDARD Invoice Printer Port LPT1 Invoice Copies 1 Default Tax Code 1 Default Invoice Type REG Override Onhand NO Create BackOrders NO Allow Browse Edit YES Allow Inventory Add YES Allow Customer Add YES Use Credit Limit NO Display Cost to Customer YES Default Shipper PICKUP Default Terms CASH Inventory Location 'Current Directory' Customer Location 'Current Directory' Quotes Location 'Current Directory' Back Orders Location 'Current Directory' Price Book Location 'Current Directory' Cash Drawer NO Cash Drawer Port COM1 Report Printer Type STANDARD Report Printer Port LPT1 Visual Indexing YES Auto Daily Indexing YES Print Packing List NO Packing List Port LPT1 Color YES High Intensity NO DAYO POS, TJS LAB Page: 37 ■ CONFIGURATION MENU The CONFIGURATION menu is a selection box that appears on the left side of the main menu screen, ie: DAYOPOS V1.3, TJS LAB CONFIG ┌────[April 1990]────┐ ╔════════════════════════╗ │S M T W T F S │ ║ CONFIGURATION ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤ ╟────────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2 3 4 5 6 7│ ║ Company Name ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 8 9 10 11 12 13 14│ ║ Company Address ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │15 16 17 18 19 20 21│ ║ Company Telephone ║ █░ █░ █░ █░ █░ █░ █░ │22 23 24 25 26 27 28│ ║ Last Customer Number ║ ████▀ █░ █░ █░ ▀███▀ │29 30 │ ║ Auto Print Invoice ║ │ │ ║ Last Invoice Number ║ └────────────────────┘ ║ Invoice Printer Type ║ ╓────────────────────────────────────────────────╖ ║ Invoice Printer Port ║ ║ DAYO POS STATISTICS Register Closed ║ ║ Invoice Copies ║ ╟────────────────────────────────────────────────╢ ║ Default Tax Code ║ ║ DATABASE NAME RECORDS SIZE ║ ║ Default Invoice Type ║ ╟────────────────────────────────────────────────╢ ║ Override Onhand ║ ║ INV.DBF Inventory 74 14K ║ ║ Create BackOrders ║ ║ INVOICE.DBF Invoice Header 61 24K ║ ║ Allow Browse Edit ║ ║ DETAIL.DBF Invoice Detail 286 25K ║ ║ Allow Inventory Add ║ ║ CUSTOMER.DBF Customers 205 104K ║ ║ Allow Customer Add ║ ║ SERIALNO.DBF Serial Numbers 268 17K ║ ║ Use Credit Limit ║ ║ SALESPER.DBF Sales Persons 2 1K ║ ║ Default Shipper ║ ║ TEMPLATE.DBF Templates 9 1K ║ ╟────────────────────────╢ ║ REGISTER.LOG Register Log 594 52K ║ ║ Select Option ║ ╚════════════════════════════════════════════════╝ ╚════════════════════════╝ To access any of the options (you can scroll down to others) highlight the option, and press Enter/Return. Company Name Open/Close Registers Auto Daily Indexing Company Address Display Cost Print Packing List Company Telephone Default Shipper Packing List Port Last Customer Default Terms Price on Packing List Auto Print Invoice Inventory Location Work Order Copies Last Invoice Number Customer Location W.O. Printer Type Invoice Printer Type Quotes Location W.O. Printer Port Invoice Printer Port Back Orders Location W.O. Notes Phrase Invoice Copies Price Book Location Allocate Work Orders Default Tax Code Current Directory Default Comment Default Invoice Type Serial Cash Drawer Show List Invoice Override Onhand Cash Drawer Port Show Price/List Post Returns/Refunds Parallel Cash Drawer Pre-Select Ship To Create BackOrders Parallel Drawer Port Tax Adjustments Allow Browse Edit Parallel Setup Code Use Warehouses Allow Inventory Add Report Printer Type Color Allow Customer Add Report Printer Port High Intensity Use Credit Limit Visual Indexing DAYO POS, TJS LAB Page: 38 ■ COMPANY NAME, ADDRESS & TELEPHONE Each field for these options is limited to 30 characters, 14 for the telephone... ┌──────────────────────────────[ COMPANY NAME ]─────────────────────────────┐ │ Enter Your Company Name: Marvin Plesance & Company │ └───────────────────────────────────────────────────────────────────────────┘ ┌─────────────────────────────[ COMPANY ADDRESS ]───────────────────────────┐ │ Address Line 1: Attn: Accounts Receivable │ │ Address Line 2: 1400 East Lancaster Street │ │ City, State ZIP: Mytown, GA 55555-5555 │ └───────────────────────────────────────────────────────────────────────────┘ ┌────────────────────────────[ COMPANY TELEPHONE ]──────────────────────────┐ │ Enter Your Company Telephone: 404-555-5555 │ └───────────────────────────────────────────────────────────────────────────┘ ■ LAST CUSTOMER ACCOUNT NUMBER ┌──────────────────────[ LAST CUSTOMER ACCOUNT NUMBER ]──────────────────────┐ │ Note, this option is overridden by DAYO AR... │ │ │ │ Enter Last Customer Account Number: 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ AUTOMATICALLY PRINT THE INVOICE ┌──────────────[ AUTOMATICALLY PRINT INVOICES AFTER INVOICING ]──────────────┐ │ If you want your invoices to automatically print after invoicing, then │ │ change this option to Y (YES). │ │ Default is to automatically print the invoices. │ │ │ │ Automatically Print Invoices? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ LAST INVOICE NUMBER ┌──────────────────────────[ LAST INVOICE NUMBER ]───────────────────────────┐ │ Enter Last Invoice Number: 4999 │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 39 ■ INVOICE PRINTER TYPE ┌──────────────────────────[ INVOICE PRINTER TYPE ]──────────────────────────┐ │ There are 3 types of DAYO POS printed invoices: STANDARD, LASER, and │ │ the DATA ONLY invoice. │ │ The STANDARD invoice prints standard characters with headings. │ │ The LASER invoice prints a special invoice onto a Hewlett Packard │ │ compatible laser printer. │ │ The DATA ONLY invoice is the same as the STANDARD with the exception │ │ of the headings (for use with pre-printed forms). │ │ │ │ Enter Your Invoice Printer Type -> STANDARD │ │ LASER │ │ DATA ONLY │ └────────────────────────────────────────────────────────────────────────────┘ ■ INVOICE PRINTER PORT ┌──────────────────────────[ INVOICE PRINTER PORT ]──────────────────────────┐ │ Enter Your Invoice Printer Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ INVOICE COPIES ┌───────────────────[ Number of Invoice Copies To Print ]────────────────────┐ │ This option determines the number of invoice copies to print at the │ │ time of invoicing. Default is to print one copy of the invoice. │ │ │ │ Enter Number of Invoice Copies: 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ DEFAULT TAX CODE ┌────────────────────────────[ DEFAULT TAX CODE ]────────────────────────────┐ │ This Tax Code/Rate will be the percentage of tax withheld on all │ │ taxable customer invoices. These Tax Codes/Rates are maintained in │ │ the tax code database (TAXCODE.DBF). Use the BROWSE DATABASE option in │ │ the MISC Routines to add/change/delete the records in this database. │ │ │ │ Select The Default Tax Code/Rate -> 0 - 0.0000 │ │ 1 - 0.0600 │ │ 2 - 0.0625 │ └────────────────────────────────────────────────────────────────────────────┘ *** If you need additional decimals, read about the 'fix' in the QUIRKS section near the end of this document... DAYO POS, TJS LAB Page: 40 ■ DEFAULT INVOICE TYPE ┌──────────────────────────[ DEFAULT INVOICE TYPE ]──────────────────────────┐ │ The Invoice Type is used to differentiate between types of invoices. │ │ For example, type REG would be for regular sales, Ret for returns, │ │ and type VOD for voided invoices. The Invoice Types are maintained in │ │ the invoice types database (TYPE.DBF). Use the BROWSE DATABASE option in │ │ the MISC Routines to add/change/delete the records in this database. │ │ │ │ Select The Default Invoice Type -> REG - REGULAR SALE │ │ Ret - RETURN │ │ Ref - REFUND │ │ SPC - SPECIAL │ │ LON - LOANED │ │ EXC - EXCHANGE │ │ TRN - TRANSFER │ │ VOD - VOIDED │ └────────────────────────────────────────────────────────────────────────────┘ The TYPE field is one of the most important invoice fields. It is this field that determines how the invoiced data will be posted to many databases. DAYO POS comes with 8 default invoice types, but more can be added. It is imperative that these TYPE entries NOT be altered. Any additional TYPE entries will be handled (posted), just like the REG (Regular Sale) type. Type Meanings: REG - REGULAR SALE Regular sale, posted to all databases Ret - RETURN Return of items, creates a refund invoice, does NOT put items back into the inventory. Use the DAYO Inventory adjustments option to readjust the inventory Ref - REFUND Refund. Treated just like a return SPC - SPECIAL Special invoice LON - LOANED Loaned out. NOT posted to inventory EXC - EXCHANGE Exchange of items. NOT posted to inventory TRN - TRANSFER Transfer of items VOD - VOIDED Voided invoice. NOT posted to inventory ■ OVERRIDE ONHAND ┌────────────────────[ OVERRIDE ONHAND WHILE INVOICING ]─────────────────────┐ │ To allow the invoicing of items with an inventory ONHAND quantity less │ │ than or equal to zero, you must change this option to Y (YES). │ │ Default is not to allow invoicing of something not onhand! The purpose │ │ of this option (when set to the default - N ), is to prevent negative │ │ ONHAND quantities in the inventory file (INV.DBF). │ │ │ │ Allow User to Invoice with Nothing Onhand? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 41 ■ POST RETURNS/REFUNDS ┌──────────────────[ POST RETURNS/REFUND TO THE INVENTORY ]──────────────────┐ │ If you wish to Post Returns and Refunded items back into the inventory │ │ when you create a Return/Refund Invoice, then set this option to Y (YES).│ │ The default is not to post quantity back into the inventory file. │ │ 'Manual' adjustments to the inventory will have to take place if this │ │ option is set to N (No)... │ │ │ │ Post Returns/Refunds back into Inventory? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ CREATE BACKORDERS ┌───────────────────────────[ CREATE BACKORDERS ]────────────────────────────┐ │ If you wish to create a record of orders for your customers that you │ │ can not fill (BackOrders), then set this option to Y (YES). The │ │ default is not to create backorder records. This option (when set to Y), │ │ overrides the previous one (OVERRIDE ONHAND WHILE INVOICING). │ │ Use DAYO BO to maintenance your BackOrders... │ │ │ │ Create BackOrders For Items Not Onhand? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ ALLOW BROWSE EDITING ┌─────────────────────────[ ALLOW BROWSE EDITING ]───────────────────────────┐ │ To disable the editing of the Invoice Detail Records and Customer │ │ Records, select N (NO) to this option. Default is to allow it. │ │ │ │ Allow Editing of Invoice Detail Records? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ ALLOW INVENTORY ADD ┌────────────────────────[ ALLOW INVENTORY ITEM ADD ]────────────────────────┐ │ If you want the user to have the ability to create new inventory items │ │ at invoicing time, select Y (YES) to this option. │ │ Default is not to allow the creation of inventory items. Use the DAYO │ │ Inventory program (DAYOINV) to maintain the inventory file (INV.DBF). │ │ │ │ Allow User to Create New Inventory Items At Time Of Invoicing? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 42 ■ ALLOW CUSTOMER ADD ┌───────────────────────────[ ALLOW CUSTOMER ADD ]───────────────────────────┐ │ To disable the capability of the user to create new customer records, │ │ select N (NO) to this option. Default is Y (YES). │ │ It is recommended that DAYO AR be used to maintain customer records... │ │ │ │ Allow Creation of New Customer Records? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ USE CREDIT LIMIT ┌────────────────────────────[ USE CREDIT LIMIT ]────────────────────────────┐ │ If you wish to place credit limits on your customers, then set this │ │ option to Y (YES). Default is N (NO). If set to Y, then no 'Net' │ │ sales/invoice can be made if that invoice amount plus the amount due │ │ on other sales is greater than the customers credit limit. The credit │ │ limit is the value of the LIMIT field in the customer database │ │ (CUSTOMER.DBF). │ │ Limit Credit? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ OPEN/CLOSE REGISTERS ┌──────────────────────────[ OPEN/CLOSE REGISTERS ]──────────────────────────┐ │ This option determines whether the prompt to open and/or close the │ │ registers is activated. Default (Yes) is to require that you │ │ open/close the registers. │ │ │ │ Open/Close Registers? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ DISPLAY COST FIELD WHILE INVOICING ┌────────────────────[ DISPLAY COST FIELD WHILE INVOICING ]──────────────────┐ │ If you wish to hide the COST field when you are creating an invoice, │ │ set this option to Y (YES). Default is N (NO). │ │ The COST field may be in sight of the customer... │ │ Hide the COST field? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 43 ■ DEFAULT SHIPPER/METHOD OF SHIPMENT ┌───────────────────[ DEFAULT SHIPPER/METHOD OF SHIPMENT ]───────────────────┐ │ This selection is placed on new invoices if the Customers SHIPPER/ │ │ METHOD OF SHIPMENT can not be determined. SHIPPERS/METHOD OF SHIPMENT │ │ selections are maintained in the shipper database (SHIPPER.DBF). │ │ Use the BROWSE DATABASE option in the MISC Routines to add/change/delete │ │ the records in this database. │ │ │ │ Select The Default Shipper -> PICKUP │ │ DELIVER │ │ UPS GROUND │ │ UPS BLUE │ │ FEDERAL EXPRESS │ │ TRUCK │ └────────────────────────────────────────────────────────────────────────────┘ ■ DEFAULT TERMS ┌─────────────────────────────[ DEFAULT TERMS ]──────────────────────────────┐ │ This selection is placed on new invoices if the Customers TERMS │ │ can not be determined. TERMS are maintained in the terms database │ │ (TERMS.DBF). Use the BROWSE DATABASE option in the MISC Routines to │ │ add/change/delete the records in this database. │ │ │ │ Select The Default Terms -> CASH │ │ CHECK │ │ COD │ │ AMERICAN EXPRESS │ │ MASTERCARD │ │ NET 10 │ └────────────────────────────────────────────────────────────────────────────┘ ■ INVENTORY DATABASE LOCATION ┌──────────────────────[ INVENTORY LOCATION/DIRECTORY ]──────────────────────┐ │ The location of the DAYO Inventory (INV.DBF) does not have to be in │ │ the same drive/directory as DAYO POS. If you have installed DAYO Inventory │ │ into a different directory, you need to tell DAYO POS where to find the │ │ inventory database (INV.DBF). Default is nil (current directory). │ │ Be sure to include the rightmost slash, ie: \DAYO\ │ │ The drive designation is optional (if same as DAYO POS). │ │ │ │ Enter Location: \DAYOINV\ │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 44 ■ CUSTOMER DATABASE LOCATION ┌─────────────────[ CUSTOMER DATABASE LOCATION/DIRECTORY ]───────────────────┐ │ The location of the DAYO Customer file (CUSTOMER.DBF) does not have to be │ │ in the same drive/directory as DAYO POS. If you have installed the DAYO │ │ Customer Database (CUSTOMER.DBF), into a different directory, you need │ │ to tell DAYO POS where to find it. Default is nil (current directory). │ │ Be sure to include the rightmost slash, ie: \DAYOAR\ │ │ The drive designation is optional (if same as DAYO POS). │ │ │ │ Enter Location: \DAYOAR\ │ └────────────────────────────────────────────────────────────────────────────┘ ■ QUOTES DATABASE LOCATION ┌──────────────────[ QUOTES DATABASE LOCATION/DIRECTORY ]────────────────────┐ │ The location of the DAYO Quotes Database (QUOTES.DBF) does not have to be │ │ in the same drive/directory as DAYO POS. If you have installed DAYO Quotes │ │ into a different directory, you need to tell DAYO POS where to find the │ │ quotes database (QUOTES.DBF). Default is nil (current directory). │ │ Be sure to include the rightmost slash, ie: \DAYOQUO\ │ │ The drive designation is optional (if same as DAYO POS). │ │ │ │ Enter Location: \DAYOQUO\ │ └────────────────────────────────────────────────────────────────────────────┘ ■ BACK ORDERS DATABASE LOCATION ┌─────────────────[ BACKORDERS DATABASE LOCATION/DIRECTORY ]────────────────┐ │ The location of the DAYO BackOrder Database (BO.DBF) does not have to │ │ be in the same drive/directory as DAYO POS. If you have installed DAYO BO │ │ into a different directory, you need to tell DAYO POS where to find the │ │ BackOrder database (BO.DBF). Default is nil (current directory). │ │ Be sure to include the rightmost slash, ie: \DAYOBO\ │ │ The drive designation is optional (if same as DAYO POS). │ │ │ │ Enter Location: \DAYOBO\ │ └───────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 45 ■ PRICE BOOK DATABASE LOCATION ┌─────────────────[ PRICE BOOK DATABASE LOCATION/DIRECTORY ]─────────────────┐ │ The location of the DAYO Price Book Database (PB.DBF) does not have to be │ │ in the same drive/directory as DAYO POS. If you have installed DAYOPB │ │ into a different directory, you need to tell DAYO POS where to find the │ │ price book database (PB.DBF). Default is nil (current directory). │ │ Be sure to include the rightmost slash, ie: \DAYOPB\ │ │ The drive designation is optional (if same as DAYO POS). │ │ │ │ Enter Location: \DAYOPB\ │ └────────────────────────────────────────────────────────────────────────────┘ ■ CASH DRAWER SERIAL ┌──────────────────────────[ CASH DRAWER SERIAL ]────────────────────────────┐ │ The default for DAYO POS is that a cash drawer is NOT attached. │ │ The type of cash drawer that works with DAYO POS connects via the │ │ serial port. It will open when a signal is sent to it via the │ │ communications port (COM1:, COM2:, or COM3:). │ │ Note, an error will occur if you set this to Y (Yes), and you │ │ do not have a cash drawer attached. │ │ │ │ Do you have a cash drawer attached? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ CASH DRAWER SERIAL PORT ┌────────────────────────[ CASH DRAWER SERIAL PORT ]─────────────────────────┐ │ Enter Your Cash Drawer Serial Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ PARALLEL CASH DRAWER ┌──────────────────────────[ PARALLEL CASH DRAWER ]──────────────────────────┐ │ The default for DAYO POS is that a parallel cash drawer is NOT attached. │ │ The parallel cash drawer connects via the parallel/printer port: LPT1, │ │ LPT2, or LPT3. It will open when a signal (Setup Code), is sent to it │ │ at invoice time. │ │ Note, an error will occur if you set this to Y (Yes), and you │ │ do not have a cash drawer attached, or have it off/offline. │ │ │ │ Do you have a parallel cash drawer attached? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 46 ■ PARALLEL CASH DRAWER PORT ┌───────────────────────[ PARALLEL CASH DRAWER PORT ]────────────────────────┐ │ Enter Your Cash Drawer Parallel Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ PARALLEL CASH DRAWER PRINTER SETUP CODE ┌────────────────────[ PARALLEL CASH DRAWER SETUP CODE ]─────────────────────┐ │ If you have a parallel cash drawer, it is required that some character │ │ string (setup code), be sent as a signal to the cash drawer instructing │ │ it to open. When entering the setup code, you must enter a valid │ │ character string in the format: 'OPEN SAYS ME' or 'CHR(1)+CHR(1)' │ │ Check your cash drawer manual for the correct Setup Code! │ │ │ │ Enter Your Cash Drawer Parallel Setup Code On The Next Line: │ │ Setup Code: "" │ └────────────────────────────────────────────────────────────────────────────┘ ■ REPORT PRINTER TYPE ┌──────────────────────────[ REPORT PRINTER TYPE ]───────────────────────────┐ │ Routine reports are printed according to this selection. │ │ The STANDARD printer type is a Epson/IBM Proprinter compatible printer. │ │ The LASER printer type is a Hewlett Packard Laser compatible printer. │ │ Special Laser codes are sent to the LASER option. │ │ │ │ Enter Your Report Printer Type -> STANDARD │ │ LASER │ └────────────────────────────────────────────────────────────────────────────┘ ■ REPORT PRINTER PORT ┌──────────────────────────[ REPORT PRINTER PORT ]───────────────────────────┐ │ Enter Your Report Printer Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ VISUAL INDEXING ┌────────────────────────────[ VISUAL INDEXING ]─────────────────────────────┐ │ If you desire to see a progress graph each time your indexes are │ │ created, then select Y (YES). Note, the process can slow the indexing │ │ routine down; especially with larger databases. │ │ │ │ Do you wish to have Visual Indexing? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 47 ┌──────────────────────────────────────────────────────────┐ │ Database Name: DETAIL.DBF │ │ Index Name: DETITEM.NTX │ │ Number of Records: 394 │ │ ┌──────────────────────────────────────────────────┐ │ │ │████████████████████████████████████████ │ │ │ └──────────────────────────────────────────────────┘ │ │ 0 ─ 10 ─ 20 ─ 30 ─ 40 ─ 50 ─ 60 ─ 70 ─ 80 ─ 90 ─ 100 % │ └──────────────────────────────────────────────────────────┘ ■ AUTOMATIC DAILY INDEXING ┌────────────────────────[ AUTOMATIC DAILY INDEXING ]────────────────────────┐ │ If this option is set to Y (YES), then all DAYO Indexes accessed by │ │ DAYO POS will be recreated once daily. This will occur when the first │ │ DAYO POS program is run. The default is to recreate all the indexes. │ │ │ │ Recreate all DAYO POS Indexes? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ Note, the DAYO Indexing program (DAYOX) was created for this purpose. ■ AUTO PRINT PACKING LIST ┌────────────[ AUTOMATICALLY PRINT PACKING LIST AFTER INVOICING ]────────────┐ │ If you want a packing list to print automatically after invoicing, then │ │ change this option to Y (YES). │ │ Default is not to print packing lists. │ │ │ │ Automatically Print Packing Lists? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ PACKING LIST PRINTER PORT ┌───────────────────────[ PACKING LIST PRINTER PORT ]────────────────────────┐ │ Enter Your Packing List Printer Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ PRINT PRICE ON PACKING LIST ┌────────────────────[ PRINT PRICE ON THE PACKING LIST ]─────────────────────┐ │ If you want to print the PRICE on the packing list, the set this option │ │ to Y (YES). Default is NOT to print the price on the packing lists. │ │ │ │ Print Price On The Packing List? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 48 ■ WORK ORDER COPIES ┌──────────────────[ Number of Work Order Copies To Print ]──────────────────┐ │ This option determines the number of Work Order copies to print at the │ │ time of invoicing. Default is to print one copy of the work order. │ │ │ │ Enter Number of Work Order Copies: 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ WORK ORDER PRINTER TYPE ┌────────────────────────[ WORK ORDER PRINTER TYPE ]─────────────────────────┐ │ Work Orders are printed according to this selection. │ │ The STANDARD printer type is a Epson/IBM Proprinter compatible printer. │ │ The LASER printer type is a Hewlett Packard Laser compatible printer. │ │ Special Laser codes are sent to the LASER option. │ │ │ │ Enter Your Work Order Printer Type -> STANDARD │ │ LASER │ │ PREPRINTED │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ ■ WORK ORDER PRINTER PORT ┌────────────────────────[ WORK ORDER PRINTER PORT ]─────────────────────────┐ │ Enter Your Work Order Printer Port (1,2,3): 1 │ └────────────────────────────────────────────────────────────────────────────┘ ■ WORK ORDER NOTES PHRASE ┌─────────────────────────[ WORK ORDER NOTE PHRASE ]─────────────────────────┐ │ This 'Phrase' or 'Leading Comment' is printed at the beginning of all │ │ Work Order Notes/Comments. Examples are 'Shipping Instructions:', │ │ 'Notes:' or 'Special Instructions:' │ │ Default is not to print anything! │ │ │ │ Enter Work Order Notes Phrase: │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 49 ■ ALLOCATE WORK ORDERS ┌──────────────────────────[ ALLOCATE WORK ORDERS ]──────────────────────────┐ │ If you wish to Allocate Work Order quantity (add to the ALLOCATE │ │ field instead of removing from the ONHAND field) in the inventory │ │ database, then select Y (Yes) to this option. If set to Y (Yes), │ │ the quantity is removed from inventory ONHAND field when invoiced. │ │ Default is to remove quantity from inventory when the work order │ │ is created. │ │ │ │ Allocate Work Orders? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ DEFAULT COMMENT ┌────────────────────────────[ DEFAULT COMMENT ]─────────────────────────────┐ │ This comment is printed onto every Invoice and Work Order. │ │ │ │ Enter Default Comment: Thank You! │ └────────────────────────────────────────────────────────────────────────────┘ ■ SHOW RETAIL/LIST PRICE ON STANDARD INVOICE ┌───────────────[ SHOW RETAIL/LIST PRICE ON STANDARD INVOICE ]───────────────┐ │ If you wish to print the inventory price or retail (list) price onto │ │ the standard invoice, then select Y (Yes) to this option. │ │ Default is N (No), not to show the inventory price/list... │ │ │ │ Do you want to print the inventory retail/list? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ PRINT INVENTORY PRICE OR RETAIL IF 'SHOW RETAIL' IS SET TO YES ┌─────[ PRINT INVENTORY PRICE OR RETAIL IF 'SHOW RETAIL' IS SET TO YES ]─────┐ │ You can print either the inventory RETAIL or PRICE field onto the │ │ standard invoice. Select Y (Yes) for the PRICE, N (No) for RETAIL. │ │ Default is N (No) -> print RETAIL... │ │ │ │ Do you want to print the inventory PRICE? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 50 ■ PRE-SELECT THE SHIP TO ADDRESS PRIOR TO INVOICING DETAIL LINE ITEMS ┌──[ PRE-SELECT THE SHIP TO ADDRESS PRIOR TO INVOICING DETAIL LINE ITEMS ]───┐ │ This option (if set to Yes) will highlight a specific Ship To's │ │ history of purchased items when using the Pop-Up item/customer routine. │ │ Default is N (No) -> display/highlight all items... │ │ │ │ Do you wish to display specific Ship To history? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ TAX THE ADJUSTMENT FIELD ON THE INVOICE ┌────────────────[ TAX THE ADJUSTMENT FIELD ON THE INVOICE ]─────────────────┐ │ This option determines if the field ADJUST (Adjustments) will be used in │ │ the computation of taxes on invoices. │ │ Default is N (No) -> do not tax ADJUSTMENTS... │ │ │ │ Do you wish to tax ADJUSTMENTS? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ USE WAREHOUSES - INVOICE FROM WAREHOUSES ┌────────────────[ USE WAREHOUSES - INVOICE FROM WAREHOUSES ]────────────────┐ │ This option determines if the Warehouses will be available for invoicing. │ │ Warehouses are maintained in the Inventory module. │ │ Default is N (No) -> not to invoice from warehouses. │ │ │ │ Do you wish to use the Warehouses? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ DEFAULT FREIGHT PERCENTAGE ┌───────────────────────[ DEFAULT FREIGHT PERCENTAGE ]───────────────────────┐ │ This percentage value determines/calculates a default freight amount for │ │ every new invoice. Default is 0%; to enter the freight amount. │ │ Example: 4% would be entered as '0.0400' │ │ │ │ Enter Default Freight Percentage: 000.040 │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 51 ■ COLOR MONITOR ┌─────────────────────────────[ COLOR MONITOR ]──────────────────────────────┐ │ If you have a color monitor and wish to display colors, then select Y, │ │ (YES), else select N (NO) for monochrome and others. │ │ The default is color, low intensity │ │ │ │ Do you have a color monitor? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ ■ COLOR INTENSITY ┌────────────────────────────[ COLOR INTENSITY ]─────────────────────────────┐ │ Intensity is only applicable with color set to Y. │ │ It will make your colors brighter... │ │ │ │ Set Color Intensity On? (Y/N) │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 52 ■ REPORTS The REPORTS menu contains 12 reports and routines, many with different options. Note that other reports can be created using dBase III+/IV (tm) as well as other compatible report writers (ie: R&R). The MISC Routines even has the LIST function that allows the creation of simple lists/reports... Printer Setup Customer Address Labels Register Status/Summary Graph, Last 12 Months Sales Abbre. Open Invoice Report Graph, Last 12 Weeks Sales Expanded Open Invoice Rpt. Templates All POS Header Reports Database Status POS Detail Reports Config Status ■ REPORTS MENU SCREEN DAYOPOS V1.3, TJS LAB REPORTS ┌────[August 1990]───┐ ╔═════════════════════════════╗ │S M T W T F S │ ║ DAYO POINT OF SALE REPORTS ║▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤ ║ Printer Setup ║█░ █░█░ █░ █░ █░ █░ │ 1 2 3 4│ ║ Register Status/Summary ║█░ █░█░ ▀█░██░ █░ █░ │ 5 6 7 8 9 10 11│ ║ Abbre. Open Invoice Report ║█░ █▀▀▀█░ ▀█▀ █░ █░ │12 13 14 15 16 17 18│ ║ Expanded Open Invoice Rpt. ║█░ █░ █░ █░ █░ █░ │19 20 21 22 23 24 25│ ║ POS Header Reports ║▀ █░ █░ █░ ▀███▀ │26 27 28 29 30 31 │ ║ POS Detail Reports ║ │ │ ║ Customer Address Labels ║ └────────────────────┘ ║ Graph, Last 12 Months Sales ║─────────────────────────────────────────────╖ ║ Graph, Last 12 Weeks Sales ║YO POS STATISTICS Register Open ║ ║ SELECT REPORT ║─────────────────────────────────────────────╢ ╚═════════════════════════════╝TABASE NAME RECORDS SIZE ║ ╟────────────────────╢ ╟────────────────────────────────────────────────╢ ║ 7 EXIT ║ ║ INV.DBF Inventory 50 10K ║ ╚════════════════════╝ ║ INVOICE.DBF Invoice Header 130 51K ║ Select Option ║ DETAIL.DBF Invoice Detail 273 26K ║ ████▄ ▄███▄ ▄██▄ ║ CUSTOMER.DBF Customers 15 8K ║ █░ █░ █░ █░ █░ ║ SERIALNO.DBF Serial Numbers 0 0K ║ ████▀ █░ █░ █▄ ║ SALESPER.DBF Sales Persons 10 2K ║ █░ █░ █░ ▀█▄ ║ TEMPLATE.DBF Templates 1 0K ║ █░ █░ █░ █░ ║ REGISTER.LOG Register Log 753 66K ║ █░ ▀███▀ ███▀ ╚════════════════════════════════════════════════╝ Esc (Exit) Enter/Return (Select Report Option) DAYO POS, TJS LAB Page: 53 ■ PRINTER DRIVER (SETUP) This routine was added to preclude you from having to get out of your seat to change (mess with) the printer to get it to print correctly. The most important printer selections (ie: font size, lines per inch, orientation, ...) are made easy to evoke. ╔════════════════════════════════════════════════════════════════════════════╗ ║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║ ║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║ ║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║ ║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║ ║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║ ║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║ ║ ║ ║ Select Option -> Eject ║ ║ Line feed ║ ║ Normal Size ║ ║ Use this routine to set your Small/Condensed ║ ║ printer up with one or more Bold On ║ ║ of the setup strings and Bold Off ║ ║ commands listed to the right. 6 Lines per Inch ║ ║ 8 Lines per Inch ║ ║ Select the 'Change Printer Print Landscape (Laser Only) ║ ║ Default' option to change Print Portrait (Laser Only) ║ ║ printer types. Reset Printer ║ ║ Current printer is set to: Print Special String 1 ║ ║ Okidata Print Special String 2 ║ ║ Print Special String 3 ║ ╚════════════════════════════════════════════════════════════════════════════╝ Esc (Exit) ■ PRINTER DRIVER OPTIONS There are 18 printer driver options to select from. The last option is to set the default printer, and the next to last is a 'SHELL' function that runs a DOS command or program. The remainder are strings/codes that are sent to the printer. Eject Print Portrait (Laser Only) Line feed Reset Printer Normal Size Print Special String 1 Small/Condensed Print Special String 2 Bold On Print Special String 3 Bold Off Print Special String 4 6 Lines per Inch Print Special String 5 8 Lines per Inch Run DOS Command/Program Print Landscape (Laser Only) Change Default Printer DAYO POS, TJS LAB Page: 54 ■ CHANGE DEFAULT PRINTER The last option is to change/set the default printer. This printer driver routine comes with 4 default printer types, Epson, HP Laser, Star, and Okidata. You can add (Ctrl N) as many as you want. ╔════════════════════════════════════════════════════════════════════════════╗ ║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║ ║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║ ║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║ ║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║ ║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║ ║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Current Default Printer is set to: Okidata ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ NAME LINEFEED ║ ║─────────────────────────────────────╥──────────────────────────────────────║ ║ Epson & Compatibles ║ CHR(10) ║ ║ HP Laser & Compatibles ║ CHR(10) ║ ║ Star Micro Gemini ║ CHR(10) ║ ║ Okidata ║ CHR(10) ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ╚════════════════════════════════════════════════════════════════════════════╝ Esc (Exit) Enter/Return (Make Default) F2 (Edit) Ctrl N (Add) 1/4 DAYO POS, TJS LAB Page: 55 ■ FULL SCREEN EDIT - F2 When entering the printer codes, the string must be in the valid format or it will not be printed later when requested... ┌───────────[ EDIT PRINTER DRIVER SETUP CODES - FULL SCREEN EDIT ]───────────┐ │ NAME: Epson & Compatibles │ │ LINEFEED: CHR(10) │ │ NORMAL: CHR(27)+CHR(18) │ │ SMALL: CHR(27)+CHR(15) │ │ BOLDON: CHR(27)+CHR(69) │ │ BOLDOFF: CHR(27)+CHR(70) │ │ _6LPI: CHR(27)+CHR(50) │ │ _8LPI: CHR(27)+CHR(48) │ │ PORTRAIT: │ │ LANDSCAPE: │ │ RESET: CHR(27)+CHR(64) │ │ SPEC_STR1: │ │ SPEC_STR2: │ │ SPEC_STR3: │ │ SPEC_STR4: │ │ SPEC_STR5: │ │ RUN_CMD: │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ Press Esc to Abort, PgUp/PgDn to Save and Exit ■ PRINTER DRIVER DATABASE FIELD DEFINITIONS NAME - Name of printer. Type in anything you wish here LINEFEED - Code to advance printer one line NORMAL - Normal font/character size SMALL - Small font/character size BOLDON - Bold/Emphasized BOLDOFF - Bold/Emphasized off _6LPI - Code to set printer to print 6 lines per inch _8LPI - Code to set printer to print 8 lines per inch PORTRAIT - Code to set lazer printer to print upright (normal) LANDSCAPE - Code to set lazer printer to print sideways RESET - Reset printer code SPEC_STR1 - Any special printer string, ie: print double, skip perforation, SPEC_STR2 - print very tiny, ... SPEC_STR3 - " SPEC_STR4 - " SPEC_STR5 - " RUN_CMD - DOS command or program, ie: CAPTURE p0 nff,SPOOL ON, ... DAYO POS, TJS LAB Page: 56 ■ REGISTER STATUS/SUMMARY This report prints out invoice information based on the register. Use it to audit the cash transactions or to report daily sales totals. Note, this report does not use a report form ('hard coded'). It will print all registers, or a specific one. The index is either by TERMS or TYPE. The starting date and ending date default to current date, but can be changed. The report can be printed to the printer or to a file. If a file is selected, the default file name will be 'REG.TXT'. Example of a completed REGISTER STATUS/SUMMARY Report selection box: ╔═══════════════════════════════════════════════════════╗ ║The Register Status/Summary Report prints to printer or║ ║file of all transactions for all registers, or a ║ ║specific register. The Report is Grouped by Register, ║ ║and then TERMS or TYPE. A date range is also available.║ ║Date range defaults to current date. ║ ║ ║ ║ ║ ║ ║ ║Select Register -> ALL ║ ║ ║ ║Select Index -> Terms ║ ║ ║ ║Start Date: 12/28/89 Ending Date: 12/28/89 ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║Enter File Name: REG.TXT ║ ╚═══════════════════════════════════════════════════════╝ DAYO POS, TJS LAB Page: 57 ■ EXAMPLE OF A REGISTER STATUS/SUMMARY REPORT TJS LAB REGISTER STATUS/SUMMARY From 12/28/89 To 12/28/89 12/28/89 22:03:17 Register: 1 Is Open?: Yes, but not in use! OpenDate: 12/28/89 OpenTime: 21:08:28 CloseDate: / / CloseTime: By: TOM JOHNSON StartSum: 23.00 EndSum: 0.00 ---------- Difference: 23.00 Invoice Header Totals by Terms: *************************************** * Grand Totals Register: 1 * * Total Sales: 0.00 * * Total Payments Received: 0.00 * * ---------- * * Difference: 0.00 * *************************************** DAYO POS, TJS LAB Page: 58 ■ ABBREVIATED OPEN ORDER REPORT The Abbreviated Open Order Report lists out information on all undeleted records in the invoice header and detail databases and the backorder database. The report contains the following fields: Invoice Number Class (both header & detail) Customer Number Price Each Ship To Name Quantity Ordered/Backordered Item Number BO Filled Quantity Description A coded message is also printed: Prnt - Printed Clos - Closed B.O. - BackOrdered WO - Work Order The report has three (3) indexes, Invoice Number, Customer Ship To Name, and Customer Number: ╔═══════════════════════════════════════════════════════╗ ║Abbreviated Open Order Report (Includes Back Orders). ║ ║This report is 144 characters wide. ║ ║ ║ ║Select Index -> Invoice Number ║ ║ Customer Ship To Name ║ ║ Customer Number ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ╚═══════════════════════════════════════════════════════╝ DAYO POS, TJS LAB Page: 59 A prompt is displayed for the number of lines per page. You can also direct the printed output to printer to file: ╔═══════════════════════════════════════════════════════╗ ║Abbreviated Open Order Report (Includes Back Orders). ║ ║This report is 144 characters wide. ║ ║ ║ ║Select Index -> Invoice Number ║ ║ ║ ║Enter Page Length: 56 ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║ ║ ║Enter File Name: AOPEN.TXT ║ ║ ║ ║Enter Report Title: TJS LAB ║ ║ ║ ║ ║ ║ ║ ║ ║ ╚═══════════════════════════════════════════════════════╝ ■ EXPANDED OPEN ORDER REPORT The Expanded Open Order Report is really two (2) reports; an Open Invoice Report, and an Open BackOrder Report. This report lists out information on all undeleted records in the invoice header and detail databases and the backorder database. The report contains the following fields: Customer Number Sales Rep Name Bill To Name Invoice Type Promised Date Class Code Adjustment Amount Item Number Freight Description Taxes Quantity Ordered/BackOrdered Detail Subtotal Quantity Filled Amount Collected (Paid) Cost Each Invoice Number Price Each Customer Purchase Order Number Extended Cost Order Date Extended Price DAYO POS, TJS LAB Page: 60 The only option for this report is to direct the output to a printer or a file and to give it a title: ╔═══════════════════════════════════════════════════════╗ ║Expanded Open Order Report (Includes Back Orders). ║ ║This report is 144 characters wide. ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║ ║ ║Enter File Name: OPEN.TXT ║ ║ ║ ║Enter Report Title: TJS LAB ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ╚═══════════════════════════════════════════════════════╝ ■ POS DETAIL, HEADER & TEMPLATE REPORTS The POS Header, Detail, and the Template Reports are a collection of 'report forms'. These report forms all have the extension of '.FRM' and are dBase (tm) compatible. Report Form Uses Name Database ────────────── ─────────────── TEMPLATE.FRM TEMPLATE.DBF INVOICE.FRM INVOICE.DBF REGTERMS.FRM " REGTYPE.FRM " TYPE.FRM " TERMS.FRM " SALESPER.FRM " INVCUST.FRM " DETAIL.FRM DETAIL.DBF & INVOICE.DBF & CUSTOMER.DBF DETSALP.FRM " " " DETREGTY.FRM " " " DETREGTM.FRM " " " DETITEM.FRM " " " DETVEND.FRM " " " DETCUST.FRM " " " DAYO POS, TJS LAB Page: 61 ■ POS HEADER REPORTS POS Header Reports are printouts (to paper or disk file) of records in the database INVOICE.DBF. There are 7 POS Header Report types, each with its own index and report form, ie: Report Name Indexed on Report Form Name ─────────────────── ───────────── ───────────────── Register by Terms REG+TERMS REGTERMS.FRM Register by Type REG+TYPE REGTYPE.FRM Invoice Terms TERMS TERMS.FRM Invoice Type TYPE TYPE.FRM Sales Person SALESPER SALESPER.FRM Customer Number CUSTOMER INVCUST.FRM Invoice Number INVOICE INVOICE.FRM The POS Header Reports selection box: ╔═══════════════════════════════════════════════════════╗ ║The Point of Sale (POS) Header Reports derive their ║ ║data from the database: INVOICE.DBF. ║ ║Creation of a temporary index is required for all but ║ ║the last two reports (by Customer and/or Invoice). ║ ║ ║ ║Select Report -> Register by Terms ║ ║ ║ ║Print All? (Y/N) ║ ║( N -> prompts for specific Register ) ║ ║ ║ ║ ║ ║ ║ ║Start Date: 12/28/89 Ending Date: 12/28/89 ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║Enter File Name: Register.TXT ║ ║ ║ ║Enter Report Title: TJS LAB ║ ╚═══════════════════════════════════════════════════════╝ DAYO POS, TJS LAB Page: 62 ■ POS DETAIL REPORTS POS Detail Reports are printouts (to paper or disk file) of records in the database DETAIL.DBF. The INVOICE.DBF and the CUSTOMER.DBF are also used in the creation of Invoice Detail Reports. There are 7 POS Detail Report types, each with its own index and report form, ie: Report Name Indexed on Report Form Name ─────────────────── ───────────── ───────────────── Register by Terms REG+TERMS DETREGTM.FRM Register by Type REG+TYPE DETREGTY.FRM Invoice INVOICE DETAIL.FRM Item ITEM DETITEM.FRM Vendor Item VENDITEM DETVEND.FRM Sales Person SALESPER DETSALP.FRM * Customer CUSTOMER DETCUST.FRM * (This report has been expanded to include more information, see below) The POS Detail Reports selection box: ╔═══════════════════════════════════════════════════════╗ ║The Point of Sale (POS) Detail Reports derive their ║ ║data from the databases: DETAIL.DBF, INVOICE.DBF, ║ ║and INV.DBF. Creation of a temporary index is ║ ║required for all but the Invoice and Item Reports. ║ ║ ║ ║Select Report -> Item ║ ║ ║ ║Print All? (Y/N) ║ ║( N -> prompts for specific Item ) ║ ║ ║ ║Enter Item: ABC-1000 ║ ║ ║ ║Start Date: 01/01/90 Ending Date: 01/01/90 ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║Enter File Name: Item.TXT ║ ║ ║ ║Enter Report Title: TJS LAB ║ ╚═══════════════════════════════════════════════════════╝ ■ OPEN ORDER - DETAIL - REPORT The CUSTOMER option includes more information. Included is the Ship To name, the customer's purchase order, the preparer of the invoice, the CLASS field, status of OPEN, and the whether the invoice has been printed or not. DAYO POS, TJS LAB Page: 63 ■ CUSTOMER SHIP TO ADDRESS LABELS This report option prints out labels containing the Ship To address of the customer/client. Find the customer/client you want to create a label for and press Enter/Return. Press Enter/Return for as many labels you desire. To assist you in locating a customer/client, the FIND function keys F5, F6, F7, and F8 are available. ╔═══════════════════════════════════════════════════════╗ ║Use this option to print the Customer SHIP TO address ║ ║Labels. The Address Label is the standard size of ║ ║ 3.5x15/16, 6LPI, and contains the following fields: ║ ║ SHIPNAME SHIPPADDR1 SHIPADDR2 ║ ║ SHIPCITY SHIPSTATE SHIPZIP ║ ║ ║ ║ ┌──────────────────────────────┐ ║ ║ │JOSE L MARTINEZ │ ║ ║ │90 VEEGE │ ║ ║ │MEXICO CITY, MEXICO │ ║ ║ │ │ ║ ║ │ │ ║ ║ ╘══════════════════════════════╛ ║ ║ CUSTOMER ║ ║Select Customer -> 3444 ║ ║ 3445 ║ ║ 3446 ║ ║ 3447 ║ ║ 3448 ║ ║Esc (Exit) Enter/Return (Print) F5/F6/F7/F8 (Find) ║ ╚═══════════════════════════════════════════════════════╝ ■ GRAPH, LAST 12 MONTHS SALES This option can be used if you keep (do not archive or delete) 12 months of invoicing data. This option sums up the ADJUST, FREIGHT, TAXES, and SUBTOTAL fields of every invoice header record in the database: INVOICE.DBF. The name of your company is printed atop the graph (as defined in the configuration settings). DAYO POS, TJS LAB Page: 64 The first screen is the graph: TJS LAB 12/28/89 SALES HISTORY, Past 12 Calendar Months ╔═══════════════════════════════════════════════════════════════════════╗ ║ ██▓▒░║ ║ ██▓▒░║ ║ ██▓▒░║ ║ ██▓▒░║ ║ ██▓▒░║ ║ ██▓▒░ ██▓▒░ ██▓▒░║ ║ ██▓▒░ ██▓▒░ ██▓▒░║ ║ ██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░║ ║██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░║ ║██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░ ██▓▒░║ ║██$▒░ ██$▒░ ██$▒░ ██$▒░ ██$▒░ ██$▒░ ██$▒░ ██$▒░║ ║██1▒░ ██1▒░ ██1▒░ ██1▒░ $ ██1▒░ ██1▒░ ██1▒░ $ $ $ ██2▒░║ ║██2▒░ ██6▒░ ██6▒░ ██3▒░ 3 ██2▒░ ██0▒░ ██2▒░ 3 6 1 ██1▒░║ ║██3▒░ ██7▒░ ██4▒░ ██5▒░ 2 ██7▒░ ██0▒░ ██3▒░ 6 ██8▒░ 1 ██8▒░║ ║██8▒░ ██0▒░ ██7▒░ ██0▒░ 9 ██0▒░ ██4▒░ ██9▒░ 5 ██1▒░ 7 ██0▒░║ ║██.▒░ ██.▒░ ██.▒░ ██.▒░ . ██.▒░ ██.▒░ ██.▒░ ██.▒░ ██.▒░ . ██.▒░║ ║██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██6▒░ ██1▒░ 3 ██2▒░║ ║██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██2▒░ ██6▒░ ██0▒░ 2▒░ ██4▒░║ ╟─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────╢ ║Jan89│Feb89│Mar89│Apr89│May89│Jun89│Jul89│Aug89│Sep89│Oct89│Nov89│Dec89║ ╚═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╝ Total Dollars YTD: $13,093.08 Total Invoices: 88 The second contains the totals by month: TJS LAB 12/28/89 SALES HISTORY, Past 12 Calendar Months ╔═══════════════════════════════════════════════════════════════════════╗ ║╔═[ Summary ]════════════════════════════════╗ ██▓▒░║ ║║ Month Year Total Sales ║ ██▓▒░║ ║║ December 1989 $2,180.24 ║ ██▓▒░║ ║║ November 1989 $117.32 ║ ██▓▒░║ ║║ October 1989 $681.10 ║ ██▓▒░║ ║║ September 1989 $365.66 ║ ██▓▒░║ ║║ August 1989 $1,239.22 ║ ██▓▒░║ ║║ July 1989 $1,004.22 ║ ██▓▒░║ ║║ June 1989 $1,270.22 ║░ ██▓▒░║ ║║ May 1989 $329.22 ║░ ██▓▒░║ ║║ April 1989 $1,350.22 ║░ ██$▒░║ ║║ March 1989 $1,647.22 ║░ $ $ $ ██2▒░║ ║║ February 1989 $1,670.22 ║░ 3 6 1 ██1▒░║ ║║ January 1989 $1,238.22 ║░ 6 ██8▒░ 1 ██8▒░║ ║╚════════════════════════════════════════════╝░ 5 ██1▒░ 7 ██0▒░║ DAYO POS, TJS LAB Page: 65 ■ GRAPH, LAST 12 WEEKS SALES This option can be used if you keep (do not archive or delete) 12 weeks of invoicing data. This option sums up the ADJUST, FREIGHT, TAXES, and SUBTOTAL fields of every invoice header record in the database: INVOICE.DBF for the last 12 weeks starting from the current date, or from the one you enter at the first prompt for this report, ie: ╔═════════════════════════[ LAST 12 WEEKS OF SALES ]═════════════════════════╗ ║ This report will graph the past 12 weeks of Sales starting with ║ ║ the date you enter next. This date would normally be the last day ║ ║ of your work week. ║ ║ ║ ║ Enter Last Date for Graph: 12/28/89 ║ ╚════════════════════════════════════════════════════════════════════════════╝ The name of your company is printed atop the graph (as defined in the configuration settings). The first screen is the graph: TJS LAB 12/28/89 SALES HISTORY, Past 12 Weeks Last Date: 12/28/89 ╔═══════════════════════════════════════════════════════════════════════╗ ║ ██▓▒░║ ║ ██▓▒░║ ║ ██▓▒░║ ║ ██▓▒░ ██▓▒░║ ║ ██▓▒░ ██▓▒░║ ║ ██▓▒░ ██▓▒░║ ║ ██▓▒░ ██▓▒░║ ║ ██▓▒░ ██▓▒░║ ║██▓▒░ ██▓▒░ ██▓▒░║ ║██▓▒░ ██▓▒░ ██▓▒░║ ║██▓▒░ ██▓▒░ ██$▒░║ ║██$▒░ ██$▒░ ██1▒░║ ║██6▒░ $ $ $ $ $ $ ██9▒░ $ ██1▒░║ ║██5▒░ 1 $ $ 1 7 1 1 7 ██3▒░ 3 ██2▒░║ ║██8▒░ 1 0 8 1 5 1 1 8 ██8▒░ 9 ██3▒░║ ║██.▒░ . . . . . . . . ██.▒░ . ██.▒░║ ║██6▒░ 2 0 2 2 4 2 2 4 ██6▒░ 4 ██6▒░║ ║██6▒░ 2▒░ 0 2▒░ 2▒░ ██4▒░ 2▒░ 2▒░ ██4▒░ ██8▒░ 4▒░ ██8▒░║ ╟─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────╢ ║10/12│10/19│10/26│11/02│11/09│11/16│11/23│11/30│12/07│12/14│12/21│12/28║ ╚═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╝ Total Dollars: $2,967.44 Total Invoices: 73 DAYO POS, TJS LAB Page: 66 The second screen contains the summary by week: TJS LAB 12/28/89 SALES HISTORY, Past 12 Weeks Last Date: 12/28/89 ╔═══════════════════════════════════════════════════════════════════════╗ ║╔═[ Summary ]════════════════════════════════╗ ██▓▒░║ ║║ Week Month Total Sales ║ ██▓▒░║ ║║ 12/28 Dec $1,123.68 ║ ██▓▒░║ ║║ 12/21 Dec $39.44 ║ ██▓▒░ ██▓▒░║ ║║ 12/14 Dec $938.68 ║ ██▓▒░ ██▓▒░║ ║║ 12/07 Dec $78.44 ║ ██▓▒░ ██▓▒░║ ║║ 11/30 Nov $11.32 ║ ██▓▒░ ██▓▒░║ ║║ 11/23 Nov $11.32 ║ ██▓▒░ ██▓▒░║ ║║ 11/16 Nov $75.44 ║ ██▓▒░ ██▓▒░║ ║║ 11/09 Nov $11.32 ║ ██▓▒░ ██▓▒░║ ║║ 11/02 Nov $8.22 ║ ██▓▒░ ██$▒░║ ║║ 10/26 Oct $0.00 ║ ██$▒░ ██1▒░║ ║║ 10/19 Oct $11.32 ║ $ ██9▒░ $ ██1▒░║ ║║ 10/12 Oct $658.66 ║ 7 ██3▒░ 3 ██2▒░║ ║╚════════════════════════════════════════════╝ 8 ██8▒░ 9 ██3▒░║ ║██.▒░ . . . . . . . . ██.▒░ . ██.▒░║ ║██6▒░ 2 0 2 2 4 2 2 4 ██6▒░ 4 ██6▒░║ ║██6▒░ 2▒░ 0 2▒░ 2▒░ ██4▒░ 2▒░ 2▒░ ██4▒░ ██8▒░ 4▒░ ██8▒░║ ╟─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────▄─────╢ ║10/12│10/19│10/26│11/02│11/09│11/16│11/23│11/30│12/07│12/14│12/21│12/28║ ╚═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╧═════╝ Total Dollars: $2,967.44 Total Invoices: 73 ■ TEMPLATES ALL REPORT This report prints the entire contents of the database: TEMPLATE.DBF out to either the printer or to a disk file. No other option is given. It uses the report form: TEMPLATE.DBF. ╔═══════════════════════════════════════════════════════╗ ║The Template Reports print all template records indexed║ ║by the template number. Templates are maintained in the║ ║database: TEMPLATE.DBF. ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║Enter File Name: TEMPLATE.TXT ║ ╚═══════════════════════════════════════════════════════╝ DAYO POS, TJS LAB Page: 67 ■ DATABASE STATUS REPORT This report prints out the structure, number of records and sizes of all major DAYO POS database. This report does not use a report form. Like the TEMPLATE Report, this one only gives you the option to print to the printer or to a disk file, ie: ╔═══════════════════════════════════════════════════════╗ ║The Database Status Report lists the DAYO POS ║ ║databases with their current fields, sizes and number ║ ║of records. Index files included. Not a Report Form. ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║ ║ ║Enter File Name: DATABASE.TXT ║ ╚═══════════════════════════════════════════════════════╝ An example of a Database Status Report follows. Note, only one database is listed (there are more!): ++++++++++++++++++++++++ + DAYO DATABASE REPORT + ++++++++++++++++++++++++ 12/28/89 22:14:39 Inventory Database: \dayoinv\INV.DBF Number of Records: 74 File Size: 13,138 FIELD NAME TYPE LENGTH DECIMALS ============ ==== ====== ======== ITEM C 12 0 DESC C 30 0 ONHAND N 7 0 ONORDER N 7 0 SOLDPTD N 7 0 SOLDYTD N 7 0 VENDITEM C 12 0 VENDOR C 10 0 DATE D 8 0 LASTDATE D 8 0 COST N 10 2 RETAIL N 10 2 PRICE N 10 2 STOCKLEVEL N 7 0 DAYO POS, TJS LAB Page: 68 TYPE C 3 0 CLASS C 3 0 TAXABLE L 1 0 SERIALNO L 1 0 WEIGHT N 8 2 UNIT C 3 0 LOCATION C 3 0 ====== 167 Index Files: INV.NTX Index Key: ITEM DESC.NTX Index Key: DESC VENDOR.NTX Index Key: VENDOR VENDITEM.NTX Index Key: VENDITEM INVTYPE.NTX Index Key: TYPE ■ CONFIGURATION STATUS REPORT The Configuration Status Report is just a list of the current configuration settings. It is not a report form. The only option is to print it to a printer or to a disk file, ie: ╔═══════════════════════════════════════════════════════╗ ║The Configuration Status Settings Report lists all of ║ ║configuration settings (found in file DAYOPOS.CFG). ║ ║This is Not a Report Form. ║ ║ ║ ║Send Output to Printer? (Y/N) ( No -> To File) ║ ║ ║ ║Enter File Name: CONFIG.TXT ║ ╚═══════════════════════════════════════════════════════╝ DAYO POS, TJS LAB Page: 69 ■ AN EXAMPLE OF A CONFIGURATION STATUS REPORT +++++++++++++++++++++++++++++++++++++++++++ + DAYO POINT OF SALE CONFIGURATION REPORT + +++++++++++++++++++++++++++++++++++++++++++ 12/31/89 23:16:04 Company Name: YOUR COMPANY NAME HERE Address Line 1: Attn: Accounts Receivable Address Line 2: P.O. BOX 555 City, State Zip: YOURTOWN, ST 55555-5555 Telephone: 800-555-5555 Last Customer Number: 0 Auto Print Invoice: Yes Last Invoice Number: 23 Invoice Printer Type: STANDARD Invoice Printer Port: LPT1 Number of Invoice Copies: 1 Default Tax Code: 1 Default Invoice Type: REG Allow Negative Onhand: No Create Back Orders: Yes Allow Editing In Browse: Yes Allow Adding of New Item: Yes Allow Adding of Customer: Yes Use Credit Limits: Yes Default Shipper/Shipment: PICKUP Default Terms: CASH Inventory Database Location: \DAYOINV\ Customer Database Location: \DAYOAR\ Quotes Database Location: \DAYOQUO\ BackOrder Database Location: \DAYOBO\ PriceBook Database Location: \DAYOPB\ Cash Drawer Attached: No Cash Drawer Com Port: COM1 Parallel Cash Drawer Attached: No Parallel Cash Drawer Port: LPT1 Parallel Drawer Setup Code: Report Printer Type: LASER PRINTER Report Printer Port: LPT1 Visual Indexing: Yes Automatically Reindex Daily: Yes Auto Print Packing List: No Packing List Printer Port: LPT1 Color: Yes High Intensity: No DAYO POS, TJS LAB Page: 70 ■ MISCELLANEOUS ROUTINES - The MISC routines is a collection of 17 very useful Database Management Routines. These routines provide you with the 'ability to do whatever was left out of the rest of the program...'. These routines were modeled after dBase (tm) III+/IV functions. Familiarity with dBase will help with the understanding and execution of these routines. USE WITH CAUTION! YOU CAN ENHANCE AND CUSTOMIZE YOUR PROGRAM WITH THESE ROUTINES YOU CAN ALSO MESS THINGS UP PERMANENTLY! ■ MISC Routines Menu: DAYOPOS V1.3, TJS LAB ┌───[December 1989]──┐ ╔════════════════════╗ │S M T W T F S │ ║ MISC ROUTINES ║ ████▄ ▄█▄ █░ █░ ▄███▄ ├────────────────────┤ ╟────────────────────╢ █░ █░ █░█░ █░ █░ █░ █░ │ 1 2│ ║ APPEND FROM ║ █░ █░ █░█░ ▀█░██░ █░ █░ │ 3 4 5 6 7 8 9│ ║ BROWSE DATABASES ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │10 11 12 13 14 15 16│ ║ COPY (.DBF) TO ║ █░ █░ █░ █░ █░ █░ █░ │17 18 19 20 21 22 23│ ║ CREATE DATABASE ║ ████▀ █░ █░ █░ ▀███▀ │24 25 26 27 28 29 30│ ║ DELETE RECORDS ║ │31 │ ║ ERASE FILE ║ └────────────────────┘ ║ EXIT TO DOS ║ ╓────────────────────────────────────────────────╖ ║ INDEX A DATABASE ║ ║ DAYO POS STATISTICS Register Closed ║ ║ LIST FIELDS ║ ╟────────────────────────────────────────────────╢ ║ PACK DATABASE ║ ║ DATABASE NAME RECORDS SIZE ║ ║ MODIFY DATABASE ║ ╟────────────────────────────────────────────────╢ ║ RECALL RECORDS ║ ║ INV.DBF Inventory 74 14K ║ ║ RETURN TO MENU ║ ║ INVOICE.DBF Invoice Header 26 10K ║ ║ RUN (DOS COMMAND) ║ ║ DETAIL.DBF Invoice Detail 394 34K ║ ║ SIMPLE EDITOR ║ ║ CUSTOMER.DBF Customers 18 9K ║ ║ SORT DATABASE ║ ║ SERIALNO.DBF Serial Numbers 182 12K ║ ║ TYPE (PRINT) FILE ║ ║ SALESPER.DBF Sales Persons 2 1K ║ ║ ZAP DATABASE ║ ║ TEMPLATE.DBF Templates 9 1K ║ ╟────────────────────╢ ║ REGISTER.LOG Register Log 535 47K ║ ║ Select Option ║ ╚════════════════════════════════════════════════╝ ╚════════════════════╝ DAYO POS, TJS LAB Page: 71 ■ APPEND FROM - Used to copy records from one database into another database, or to create records from ASCII files (SDF or DELIMITED). - The Initial Screen will prompt you to enter the file name of the database you are to append/copy the data into. At this point, you can either type in the name of the target database, or ... ┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ └────────────────────────────────────────────────────────────────────────────┘ - If it exists in the current directory, press enter on an empty prompt to display all databases to select from. ┌──────────────────────────────[ APPEND FROM ]──────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter┌────────[ PICK A DATABASE ]───────────┐y... │ │ │ FILE NAME SIZE DATE USED│ │ │ ├──────────────┬────────────┬──────────┤ │ │ │INVENT.DBF │ 375 │ 09/16/89 │ │ │ │AR.DBF │ 7219 │ 09/16/89 │ │ │ │HISTORY.DBF │ 103 │ 09/16/89 │ │ │ │PERSONS.DBF │ 24271 │ 09/16/89 │ │ │ │CUSTOMER.DBF │ 289 │ 09/16/89 │ │ │ └──────────────┴────────────┴──────────┘ │ │ ┌───────────────────────┐│ │ │ Highlight a database ││ │ │ using the ││ │ │ arrow keys, then press││ │ │ Enter/Return. ││ │ └───────────────────────┘│ │ │ └───────────────────────────────────────────────────────────────────────────┘ - The next prompt will be to select the type of Append: ┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ Append Data Into INVENT.DBF │ │ │ │ Type of Append: Standard SDF DELIMITED │ │ │ └──────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 72 - If you are appending from another database (.DBF) then select 'Standard'. - Select the SDF option if you are appending from a 'flat' ASCII file. - Select the DELIMITED option if you are appending from a delimited ASCII file. Delimited files contain records in which the fields are separated by commas, and its character fields contained in double quotes... - If you select a Standard Append, you will then be prompted to enter the name of the database you wish to get the data from. If you selected the SDF or DELIMITED options, then enter the file name containing the data to be appended into your target database. ┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ Append Data Into PERSONS.DBF │ │ │ │ Type of Append: Standard SDF DELIMITED │ │ │ │ Enter Database Name To Append Data FROM: PERSON1.TXT │ │ │ │ │ └──────────────────────────────────────────────────────────────────────────┘ - The number of records appended into the target database will be displayed upon completion of the task... ┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐ │ │ │ Enter Database Name To Append Data Into: │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ Append Data Into INVENT.DBF From INVENTY.DBF │ │ │ │ Type of Append: Standard SDF DELIMITED │ │ │ │ Enter Database Name To Append Data FROM: INVENTY.DBF │ │ │ │ │ │ │ │ There Were 1 Records Appended Into INVENT.DBF │ │ │ │ │ │ │ │ Press Any Key To Continue... │ │ │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 73 ■ BROWSE DATABASES - Used to edit/view records in a database. Enter the database name you wish to edit/browse, or if it exists in the current directory, press enter on an empty prompt to bring up a window box to select from. ┌───────────────────────────────────────────────────────────────┐ │ Enter Database Name: INVENT.DBF │ │ │ └───────────────────────────────────────────────────────────────┘ - If there exists an index (.NDX or .NTX), with the same name as the database, it will be utilized... The DAYO Inventory indexes are the exception. They are automatically set/used. - An example of a browse screen: TJS LAB, PO BOX 585366 ┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐ │ MFG_PART DESC PRICE LIST │ │──────────────────╥────────────────────────────────╥────────────╥───────────│ │ 19730 ║ DAYO CONFIGURATION SETTINGS ║ 896.16 ║ 1792.32 │ │ 23429 ║ DAYO CUSTOMER ║ 1064.19 ║ 2128.38 │ │ 14797 ║ DAYO END OF PERIOD/DAY ║ 672.12 ║ 1344.24 │ │ 38227 ║ DAYO FINANCE,PERSONNEL,PAYROLL ║ 1736.31 ║ 3472.62 │ │ 11098 ║ DAYO INVENTORY ║ 504.09 ║ 1008.18 │ │ 17264 ║ DAYO MISC ROUTINES ║ 784.14 ║ 1568.28 │ │ 30828 ║ DAYO PICK, INVOICING ║ 1400.25 ║ 2800.50 │ │ 35760 ║ DAYO PURCHASE ORDERS ║ 1624.29 ║ 3248.58 │ │ 25896 ║ DAYO QUOTES ║ 1176.21 ║ 2352.42 │ │ 62889 ║ DAYO ROPA ║ 2856.51 ║ 5713.02 │ │ 64122 ║ DAYO ROPA/ROPC SOURCE ║ 2912.52 ║ 5825.04 │ │ 28362 ║ DAYO SALES ORDERS, P.O.S. ║ 1288.23 ║ 2576.46 │ │ 33294 ║ DAYO VENDORS ║ 1512.27 ║ 3024.54 │ │ 66588 ║ DBASE TRAINING (PER HOUR) ║ 3024.54 ║ 6049.08 │ │ 16031 ║ EOP SOURCE ║ 728.13 ║ 1456.26 │ │ 49325 ║ EXPENSES SOURCE ║ 2240.40 ║ 4480.80 │ │ 39460 ║ FINANCE SOURCE ║ 1792.32 ║ 3584.64 │ ├──────────────────╨────────────────────────────────╨────────────╨───────────┤ │ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │ └────────────────────────────────────────────────────────────────────────────┘ 51/60 DAYO POS, TJS LAB Page: 74 - To edit a memo field, just highlight the field, and start typing. * * * To save your work, once finished, YOU MUST PRESS Ctrl W UPON EXITING! ┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐ │ PRICE LIST YOURPART NOTES │ │───────────────────────╥────────────╥─────────────────╥─────────────────────│ │ 896.16 ║ 1792.32 ║ ║ <Memo> │ │ 1064.19 ║ 2128.38 ║ ║ <Memo> │ │ 672.12 ║ 1344.24 ║ ║ <Memo> │ │ 1736.31 ║ 3472.62 ║ ║ <Memo> │ │ 504.09 ║ 1008.18 ║ ║ <Memo> │ │ 784.14 ║ 1568.28 ║ ║ <Memo> │ │ 1400.25 ║ 2800.50 ║ ║ <Memo> │ ┌────────────────────────────[ Edit Field: NOTES ] ──────────────────────────┐ │You can edit memo fields too... │ │ │ │ │ │ │ │ │ │ │ │ │ └───────────────────────[ Esc (ABORT) Ctrl W (SAVE) ]─────────────────────┘ │ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │ └────────────────────────────────────────────────────────────────────────────┘ - Special keys for 'moving around' the BROWSE screen are: Left Arrow Key - Move to next field to your left Right Arrow Key - Move to next field to your right Ctrl Home - Go to the leftmost field Ctrl End - Go to the rightmost field (on the end of the record) Up Arrow - Move highlight to the previous record Down Arrow - Move highlight to the next record PgUp - Page up a full screen of records PgDn - Page down a full screen of records Ctrl PgUp - Go to the beginning of the file Ctrl PgDn - Go to the end or last record of the file Ctrl N - Add a record (where applicable) Ctrl U - Delete a record (where applicable) F5 - To seek/find a record based upon the active index Esc - Exit the current operation - Remember that there are many more fields to the right of the screen. Press the right arrow key to view them... DAYO POS, TJS LAB Page: 75 ■ COPY (.DBF) TO - Copy records to another (new) database. Use this option to copy select records into a new database or ASCII (SDF and DELIMITED) file. COPY TO can also be used to create backups of data (EG: copy to floppy). ┌─────────────────────────────[ COPY (.DBF) TO ]─────────────────────────────┐ │ │ │ Enter Database Name To COPY FROM: │ │ Enter┌────────[ PICK A DATABASE ]───────────┐y... │ │ │ FILE NAME SIZE DATE USED│ │ │ ├──────────────┬────────────┬──────────┤ │ │ │HARPS.DBF │ 375 │ 09/16/89 │ │ │ │INVENT.DBF │ 7335 │ 09/16/89 │ │ │ │SDFSTUF.DBF │ 103 │ 09/16/89 │ │ │ │MORETRAH.DBF │ 24387 │ 09/16/89 │ │ │ │AP.DBF │ 289 │ 09/16/89 │ │ │ └──────────────┴────────────┴──────────┘ │ │ ┌───────────────────────┐│ │ │ Highlight a database ││ │ │ using the ││ │ │ arrow keys, then press││ │ │ Enter/Return. ││ │ └───────────────────────┘│ └────────────────────────────────────────────────────────────────────────────┘ - The next prompt will be to select the type of COPY TO option you want: ┌──────────────────────────────[ COPY (.DBF) TO ]────────────────────────────┐ │ │ │ Enter Database Name To COPY FROM: INVENT.DBF │ │ Enter Nothing For Listing Of Current Directory... │ │ │ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ │ │ Copy Records From INVENT.DBF │ └────────────────────────────────────────────────────────────────────────────┘ - The Standard option is simply creating another database (.DBF). The SDF and DELIMITED options will create ASCII files. The STRUCTURE option creates a new database with the same file structure as the initial database (no records copied). DAYO POS, TJS LAB Page: 76 - The next prompt (optional), requires some knowledge of dBase (tm). This prompt is requesting the user to to enter a condition or filter. If all records are to be copied, just press Enter on an empty prompt. ┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐ │║ ║│ │║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│ │║NOTES{M} ■ ║│ │╚══════════════════════════════════════════════════════════════════════════╝│ │ │ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ Enter SDF File Name To Copy Data TO: NEW.DBF │ │ │ │ Enter Condition: │ │ Sample condition: COST > 100 │ │ │ │ │ │ Copy Records From NEW │ └────────────────────────────────────────────────────────────────────────────┘ - This 'Condition' option is useful for coping only specific records into a new location. Any valid dBase/Clipper statement (as shown next) is fine... ┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐ │║ ║│ │║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│ │║NOTES{M} ■ ║│ │╚══════════════════════════════════════════════════════════════════════════╝│ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ Enter SDF File Name To Copy Data TO: NEW DBF │ │ │ │ Enter Condition: PRICE>0 │ │ Sample condition: COST > 100 │ │ │ │ Copy Records From NEW │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 77 - The following window message will appear while the COPY TO routine does its task: ┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐ │║ ║│ │║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│ │║NOTES{M} ■ ║│ │╚══════════════════════════════════════════════════════════════════════════╝│ │ │ │ Type of Copy To: Standard SDF DELIMITED STRUCTURE │ │ │ │ Enter SDF File Name To Copy Data TO: NEW10 │ │ │ │ Enter Condition: PRICE>0 │ │ Sample cond┌───────────────────────────────────────────────┐ │ │ │┌─────────────────────────────────────────────┐│ │ │ CONDITION: ││┌───────────────────────────────────────────┐││ │ │ │││┌─────────────────────────────────────────┐│││ │ │ ││││Hold those camels while I do this COPY TO││││ │ │ │││└─────────────────────────────────────────┘│││ │ │ ││└───────────────────────────────────────────┘││ │ │ │└─────────────────────────────────────────────┘│ │ │ └───────────────────────────────────────────────┘ │ │ Copy Records From SDF To NEW10 │ └────────────────────────────────────────────────────────────────────────────┘ ■ CREATE DATABASE - Create a new database. This routine lets you create entirely new database structures. At the FIELD_NAME field, enter a unique field name. At the FIELD_TYPE field, enter a 'C' for character, 'N' for numeric, 'D' for Date, 'L' for logical or 'M' for memofield. At the FIELD_LEN field, enter the size/length of the character and/or numeric field. At the FIELD_DEC field, enter the number of decimals for the numeric field. ┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐ │ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │ │────────────╥────────────╥───────────╥───────────│ │ ║ ║ 0 ║ 0 │ │ ║ ║ ║ │ │ ║ ║ ║ │ ┌─────────────│ ║ ║ ║ │────────────┐ │ │ ║ ║ ║ │ │ │ ENTER TH│ ║ ║ ║ │ │ │ │ ║ ║ ║ │ │ └─────────────│ ║ ║ ║ │────────────┘ │────────────╨────────────╨───────────╨───────────│ │ Press Enter to edit any field... │ └──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘ DAYO POS, TJS LAB Page: 78 * * * TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST * * * IT IS SLIGHTLY BOTHERSOME SORRY! WANT YOU TO THINK ABOUT WHAT YOU ARE DOING... *** If any error is made in this routine, you will experience an error, either immediately, or when you start to edit the new database. This error may even cause your computer to hang! *** Be sure to Press: Ctrl W when you are finished and satisfied. Pressing Esc will just negate your efforts.. ┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐ │ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │ │────────────╥────────────╥───────────╥───────────│ │ NAME ║ C ║ 30 ║ 0 │ │ AGE ║ N ║ 5 ║ 1 │ │ DEAD ║ L ║ 1 ║ 0 │ │ BIRTHDATE ║ D ║ 8 ║ 0 │ ┌─────────────│ REMARKS ║ M ║ 10 ║ 0 │────────────┐ │ │ ║ ║ 0 ║ 0 │ │ │ ENTER TH│ ║ ║ ║ │ │ │ │ ║ ║ ║ │ │ │ │ ║ ║ ║ │ │ └─────────────│ ║ ║ ║ │────────────┘ │ ║ ║ ║ │ │────────────╨────────────╨───────────╨───────────│ │ Press Enter to edit any field... │ └──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘ DAYO POS, TJS LAB Page: 79 ■ DELETE RECORDS - Delete selected records from databases. The first prompt is for the name of the database you wish to mark records for deletion. Like many of the other routines, you can press enter on an empty prompt to bring up all databases that exist in the current directory: ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │D.DBF │ 259 │ 09/16/89 │ │DDD.DBF │ 375 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SDF.DBF │ 7335 │ 09/16/89 │ │TRASH.DBF │ 24387 │ 09/16/89 │ │XXX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌────────────────────────[ DELETE SELECTED RECORDS ]│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ │ │ └────────────────────────────────────────────────────────────────────────────┘ - After selecting the database, all its fields will be presented atop the screen so as to aid the user in entering a condition/filter. The use of the condition prompt is NOT optional, so some knowledge of dBase/Clipper syntax is required. Note the use of the Clipper Function: EMPTY(). ╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌────────────────────────[ DELETE SELECTED RECORDS ]─────────────────────────┐ │ Enter Database Name: TRASH │ │ Delete Records For Condition: EMPTY(PART) │ │ Sample condition: COST > 100 │ │ CONDITION: EMPTY(PART) │ │ Number of Records Deleted: 208 │ │ Press any key to continue... │ └────────────────────────────────────────────────────────────────────────────┘ - The number of records deleted will be displayed upon the screen as depicted just above... DAYO POS, TJS LAB Page: 80 ■ ERASE FILE - Erase a file (forever!). Use this option with extreme care! Again, be careful! ANY FILE SELECTED WITH THIS OPTION WILL BE PERMANENTLY REMOVED FROM EXISTENCE NO SECOND CHANCES HERE... - The first prompt is for the file name. You can press enter on an empty prompt to bring up a window selection of all files in the current directory. ┌────────────────────────┐ ┌────────[ ERASE THE FILE ]────────────┐ │ Highlight a file │ │ FILE NAME SIZE DATE USED│ │ using the │ ├──────────────┬────────────┬──────────┤ │ arrow keys, then press │ │B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │ │BKDOOR.$$$ │ 8192 │ 09/16/89 │ └────────────────────────┘ │BKDOOR.DOC │ 37029 │ 09/17/89 │ │BKDOOR.ZIP │ 19415 │ 09/16/89 │ │D.DBF │ 259 │ 09/16/89 │ │D.DBT │ 512 │ 09/16/89 │ │DAYOBK.BAK │ 36879 │ 09/16/89 │ │DAYOBK.LIB │ 36879 │ 09/16/89 │ │DAYOBK.LST │ 2056 │ 09/16/89 │ │DAYOBK.OBJ │ 35585 │ 09/16/89 │ │DAYOCAL.MAP │ 35 │ 09/16/89 │ │DDD.DBF │ 375 │ 09/16/89 │ │DDD.DBT │ 512 │ 09/16/89 │ │DDD.NTX │ 2048 │ 09/16/89 │ │DEMO.EXE │ 245404 │ 09/16/89 │ └──────────────┴────────────┴──────────┘ More - To ERASE a file, just highlight it, then press Enter... ■ EXIT TO DOS - This option will close all open files and databases and exit to DOS without having to return to the main menu exit routine. DAYO POS, TJS LAB Page: 81 ■ INDEX A DATABASE - You will be prompted to select the database you wish to index. After selecting the database, by typing in the name or pressing Enter on an empty prompt (then selecting from the window), you will be given a listing of all fields in that database atop the screen. ┌────────[ PICK A DATABASE ]───────────┐. │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │DAD.DBF │ 259 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SPW.DBF │ 7335 │ 09/16/89 │ │SOW.DBF │ 103 │ 09/16/89 │ │BOY.DBF │ 24387 │ 09/17/89 │ │SHI.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌───────────────────[ INDEX A DATABASE ]───│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ └───────────────────────────────────────────────────────────────┘ - You will now be prompted to enter the name of the Index File. It will be (by default), named exactly the same as the selected database, with the exception of the extension. This will default to .NDX or .NTX depending on whether you linked NDX.OBJ with your application. *** Remember that the BROWSE routine only looks at indexes with the same name as the database. ╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ INDEX A DATABASE ]────────────────────────┐ │ Enter Name of Index File: TRASH.NTX │ └───────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 82 - At the prompt for the index key, enter a field name, or a valid dBase/Clipper expression. ╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ INDEX A DATABASE ]────────────────────────┐ │ Enter Name of Index File: TRASH.NTX │ │ Enter the Key Expression: PART+MFG_PART │ └───────────────────────────────────────────────────────────────┘ ■ LIST FIELDS - List fields to screen or printer. This routine is a great tool for providing simple reports and lists. The first prompt will be for the database you wish to work with. Type the name of the file, or press Enter on an empty prompt to bring up a window of all databases in the current directory for selection. ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │INVEND.DBF │ 259 │ 09/16/89 │ │INVENT.DBF │ 375 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SOMEDAY.DBF │ 7335 │ 09/16/89 │ │TANGO.DBF │ 103 │ 09/16/89 │ │AP.DBF │ 24387 │ 09/17/89 │ │BACKUP.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌──────────────────────────────────────────│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ └───────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 83 - The next prompt is for a condition or filter. This makes it possible to list only specific records that meet that condition you enter. The condition must be a valid dBase/Clipper expression, or none (to list all). ╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌─────────────────────────────────────────────────────┐ │ Enter Filter: │ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ └─────────────────────────────────────────────────────┘ ┌───────────────────────────────────────────────────────────────┐ │ Enter Database Name: │ │ │ └───────────────────────────────────────────────────────────────┘ - A window box appears next displaying all the fields in the selected database and an option to list all fields. Highlight any combination of fields ( or ALL) that you want listed. ╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ │ PICK THE FIELDS │ ║ ╘║P│ YOU WANT LISTED │} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║ ├─────────────────┤ ║ ╚═│■■ ALL ■■ │═══════════════════════════════════════════════════════╝ │RECNO() │ │MFG_PART │ │PRICE │ │YOURPART │ ┌────────────────────────────────────────────────────┐ │NOTES │ │ Enter Filter: │ ├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ │PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘ └─────────────────┘────────────────────────────────────────────────────┐ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 84 - The fields you select will be displayed at center top of screen. Press Esc to exit the "PICK THE FIELDS YOU WANT LISTED" window. ╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ │ PICK THE FIELDS │ ║ ╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║ ║N├─────────────────┤ │PART │ ║ ╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝ │RECNO() │ │PRICE │ │PART │ └────────────────────┘ │PRICE │ │YOURPART │ ┌────────────────────────────────────────────────────┐ │NOTES │ │ Enter Filter: │ ├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ │PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘ └─────────────────┘────────────────────────────────────────────────────┐ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ - At the next prompt, you can send the list to the SCREEN, PRINTER OR FILE. ╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ │ PICK THE FIELDS │ ║ ╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║ ║N├─────────────────┤ │PART │ ║ ╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝ │RECNO() │ │PRICE │ │PART │ └────────────────────┘ │DESC┌──────────────────────────────────────────────────────────────────┐ │PRIC│ Do you want to print the list to the SCREEN or PAPER or FILE ? │ │LIST│ │ │YOUR└──────────────────────────────────────────────────────────────────┘─┐ │NOTES │ │ Enter Filter: │ ├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │ │PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘ └─────────────────┘────────────────────────────────────────────────────┐ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 85 - The list is very simple, and if displayed onto the screen, may look like the following: PART MFG_PART PRICE 4523 0.00 DAYO9S 41926 1904.34 DAYO10S 13564 616.11 DAYOCOMP 45625 2072.37 DAYOALLS 43159 1960.35 INDEXER 50558 2296.41 INDEXERS 51791 2352.42 5 DEMO 4932 224.04 DAYO13S 20963 952.17 MENUS 53024 2408.43 OFFSITEP 56724 2576.46 ONSITEP 57957 2632.47 DAYO2S 24662 1120.20 DAYO9 40693 1848.33 DAYO10 12331 560.10 DAYOCAL$ 44392 2016.36 DAYO13 19730 896.16 DAYO2 23429 1064.19 DAYO11 14797 672.12 DAYO8 38227 1736.31 DAYO1 11098 504.09 DAYO12 17264 784.14 DAYO5 30828 1400.25 ......PRESS ANY KEY TO CONTINUE...... ■ MODIFY DATABASE - Change the fields/structure of a database. You can add new fields, delete fields, change the length and type of field in any of the databases. At the FIELD_NAME field, enter a unique field name. At the FIELD_TYPE field, enter a 'C' for character, 'N' for numeric, 'D' for Date, 'L' for logical or 'M' for memofield. At the FIELD_LEN field, enter the size/length of the character and/or numeric field. At the FIELD_DEC field, enter the number of decimals for the numeric field. ******************************************************** *** TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST *** *** IT IS SLIGHTLY BOTHERSOME SORRY! *** ******************************************************** *** If any error is made in this routine, you will experience an error, either immediately, or when you start to access the database. This error may even cause your computer to hang! DAYO POS, TJS LAB Page: 86 *** Be sure to Press: Ctrl W when you are finished and satisfied. Pressing Esc will just negate your efforts.. ■ PACK DATABASE - Pack a database (removed deleted records). This option will permanently remove any records marked for deletion. This is another routine you should use with great care! As in many of the other of the routines, you will be prompted to enter the name of the database you wish to pack. Enter the name or press Enter on an empty prompt to view the window. ┌─────┐ │PACK!│ └─────┘ ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │GOODDATA.DBF │ 259 │ 09/16/89 │ │HAP.DBF │ 375 │ 09/16/89 │ │NEW.DBF │ 195 │ 09/17/89 │ │SDF.DBF │ 7335 │ 09/16/89 │ │LOIN.DBF │ 103 │ 09/16/89 │ │TRASH.DBF │ 24387 │ 09/17/89 │ │FIX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌──────────────────────────────────────────│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ └──────────────────────────────────────────└────────────────────────┘ - After selecting the database, you will be prompted to respond with a Yes or No (to Pack or not to Pack...). This is the last chance you have to change your mind... ┌──────────────────────────────────────────────────────────────────────────┐ │ PACK TOM3 │ │ Are you sure you want to PACK (remove deleted records) ? N │ └──────────────────────────────────────────────────────────────────────────┘ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 87 ■ RECALL RECORDS - Recalls records previously marked for deletion. This option is identical to the DELETE RECORDS option discussed earlier... ■ RETURN TO MENU - Returns to the procedure that called MISC Routines. ■ RUN (DOS COMMAND) - Run a DOS command (EG: dir/w). This option is helpful in that it allows you to run programs at the DOS level (within memory constraints). ┌───────────────────────────────────────────────────────────────────────────┐ │ RUN CD\DOS │ └───────────────────────────────────────────────────────────────────────────┘ - One useful option is to type and Enter: COMMAND at this prompt. You will be running another DOS Shell totally out of the program (it still is in memory though). ┌───────────────────────────────────────────────────────────────────────────┐ │ RUN COMMAND │ └───────────────────────────────────────────────────────────────────────────┘ - Press and Enter: EXIT to return to your Clipper Application. EG: The COMPAQ Personal Computer MS-DOS Version 3.31 (C) Copyright Compaq Computer Corp. 1982, 1987 (C) Copyright Microsoft Corp. 1981, 1987 C:\KISBBS>EXIT DAYO POS, TJS LAB Page: 88 ■ SIMPLE EDITOR - A simple editor and word processor. Use this option to create and read simple TEXT files. File size is limited to your machines capabilities or 32,000k. The first prompt is for the name of the file you wish to edit. Type in the name, or press Enter on an empty prompt to bring up a window option box containing all files in the current directory. ┌────────────────────────┐ ┌──────────[ EDIT THE FILE ]───────────┐ │ Highlight a file │ │ FILE NAME SIZE DATE USED│ │ using the │ ├──────────────┬────────────┬──────────┤ │ arrow keys, then press │ │B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │ │BKDOOR.DOC │ 56356 │ 09/17/89 │ └────────────────────────┘ │BKDOOR.ZIP │ 19415 │ 09/16/89 │ │DAYOBK.LIB │ 36879 │ 09/16/89 │ │DAYOBK.LST │ 2056 │ 09/16/89 │ ┌────────│DAYOBK.OBJ │ 35585 │ 09/16/89 │────────────────────────────┐ │ Enter t│DAYOCAL.MAP │ 35 │ 09/16/89 │ │ │ Press E│DDD.DBF │ 375 │ 09/16/89 │urrent directory listing. │ └────────│DDD.DBT │ 512 │ 09/16/89 │────────────────────────────┘ │DDD.NTX │ 2048 │ 09/16/89 │ │DEMO.EXE │ 245404 │ 09/16/89 │ │DEMO.MAP │ 7780 │ 09/16/89 │ └──────────────┴────────────┴──────────┘ More - *** Note, this routine will try to load binary files (.EXE, .OBJ, .etc...), so be careful at what you select for viewing/editing. - If you make ANY changes to the file, You MUST PRESS Ctrl W to SAVE those changes. If you exit with an Esc, all changes will be lost! ┌──────────────────────────────[ SIMPLE EDITOR ]─────────────────────────────┐ │CLIPPER demo │ │CLIPPER MISC │ │KWAIT 10 │ │LIB MISC-+MISC,MISC.LST,MISC │ │KWAIT 10 │ │TLINK DEMO,,,MISC \CLIPPER\CLIPPER \CLIPPER\EXTEND │ │KWAIT 10 │ │DEMO │ └────────────────────────────────────────────────────────────────────────────┘ Esc (ABORT) Ctrl W (SAVE) Initial Size: 222 1/0 DAYO POS, TJS LAB Page: 89 - Special keys for 'moving around' the SIMPLE EDITOR screen are: Left Arrow Key - Move to your left Right Arrow Key - Move to your right Ctrl Home - Go to the top, leftmost corner of window Ctrl End - Go to the bottom, rightmost corner of window Up Arrow - Move up one line Down Arrow - Move down one line PgUp - Page up a full screen PgDn - Page down a full screen Ctrl PgUp - Go to the beginning of the file Ctrl PgDn - Go to the end of the file * F2 - Import text from a text file * Ctrl W - Save Changes and Exit * Esc - ABORT Changes and Exit The margin may exceed the boundaries on the right side of the screen, but the text is easily accessed using the special keys above... ■ SORT DATABASE - This option takes a database, sorts it, and copies the result into a new database. The first prompt is for the name of the database you want to sort. Enter the name, or press Enter on an empty prompt to bring up a window box containing all databases in the current directory. ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │DOG.DBF │ 259 │ 09/16/89 │ │CAT.DBF │ 375 │ 09/16/89 │ │CAR.DBF │ 195 │ 09/17/89 │ │BAM.DBF │ 7335 │ 09/16/89 │ │HARP.DBF │ 103 │ 09/17/89 │ │TRAIN.DBF │ 24387 │ 09/17/89 │ │HIPPY.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐ └──────────────┴────────────┴──────────┘ │ Highlight a database │ │ using the │ ┌───────────────────[ SORT A DATABASE ]────│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ │ └────────────────────────┘ │ │ └───────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 90 - The next prompt is for the name of the database you will be creating with the sorted data. ╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗ │║ ║ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚═══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ SORT A DATABASE ]─────────────────────────┐ │ Enter Database Name: INVNET.DBF │ │ Enter Name of Sorted File: INVNET1.DBF │ │ │ └───────────────────────────────────────────────────────────────┘ - The next prompt is for the sort field (limited to 1 field)... ╒╔═════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗ ╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║ ║NOTES{M} ■ ║ ╚══════════════════════════════════════════════════════════════════════════╝ ┌───────────────────[ SORT A DATABASE ]─────────────────────────┐ │ Enter Database Name: TOM.DBF │ │ Enter Name of Sorted File: TOM1.DBF │ │ Enter the Key Expression: PART │ └───────────────────────────────────────────────────────────────┘ ■ TYPE (PRINT) FILE - Prints an ASCII/text file to screen or printer. The first prompt is for the file name. ┌───────────────────────[ TYPE TO SCREEN OR PRINTER ]────────────────────────┐ │ Enter the ASCII/TEXT file to TYPE: KISBBS.DOC │ │ Press Enter/Return on an empty field to get a current directory listing. │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 91 - The display of the file (any type), is continuous, but can be paused by any key (except the Enter & Esc keys). Pressing the Enter key will slow the printing of the file onto the screen. Press Esc to Abort the display... A sample display: FUNCKEY...........MISC FUNIQUE...........MISC FZAP..............MISC GET_PIC1..........MISC ISDATA............MISC ISDBF.............MISC MENU_KEY..........MISC MISC..............MISC OKFILE............MISC PACKIT............MISC PICKDBF...........MISC PROCLIST..........MISC SHOW_INS2.........MISC STATLINE2.........MISC TOG_INS2..........MISC XKEY_CLEAR........MISC XKEY_NORM.........MISC XMEMO.............MISC MISC BKDOOR BROWSEIT CENTER1 COLORSET DBFUNCT DBFUNCT6 EDITOR FACHOICE FAPPEND FCOPY2 FDBF1 FDELETE FERASE FILESZ FILE_UDF FILT FINDER FINDEX FMAKEDB FMODYDB FNEW FRECALL FRUN FSCROLL1 FSORT FTYPEIT FUNCKEY FUNIQUE FZAP GET_PIC1 ISDATA ISDBF MENU_KEY MISC OKFILE PACKIT PICKDBF PROCLIST SHOW_INS2 STATLINE2 TOG_INS2 XKEY_CLEAR XKEY_NORM XMEMO PRESS ANY KEY TO CONTINUE... ■ ZAP DATABASE - Totally erase all records in database (forever!). When you want to remove every record from a database, then use this option. Use with EXTREME CAUTION! The first prompt is for the file name. Enter the name of the database you are to 'clean out', or press Enter to select the database from a window containing all databases in the current directory. DAYO POS, TJS LAB Page: 92 ┌────┐ │ZAP!│ └────┘ ┌────────[ PICK A DATABASE ]───────────┐ │ FILE NAME SIZE DATE USED│ ├──────────────┬────────────┬──────────┤ │DENVER.DBF │ 259 │ 09/16/89 │ │OHIO.DBF │ 375 │ 09/16/89 │ │NEWYORK.DBF │ 195 │ 09/17/89 │ │MONTANA.DBF │ 7335 │ 09/16/89 │ │SC.DBF │ 259 │ 09/17/89 │ │EARS.DBF │ 103 │ 09/17/89 │ │FRUIT.DBF │ 24387 │ 09/17/89 │ ┌────────────────────────┐ │MATH.DBF │ 259 │ 09/17/89 │ │ Highlight a database │ │CARROTS.DBF │ 289 │ 09/16/89 │ │ using the │ └──────────────┴────────────┴──────────┘───│ arrow keys, then press │ │ Enter Database Name: │ Enter/Return. │ └──────────────────────────────────────────└────────────────────────┘ - You will be prompted one last time as to whether you still want to ZAP the selected database. Press Y for Yes, N for No... ┌────┐ │ZAP!│ └────┘ ┌──────────────────────────────────────────────────────────────────────────┐ │ ZAP TRASH │ │ Are you sure you want to ZAP (remove all records permanently) ? N │ │ │ └──────────────────────────────────────────────────────────────────────────┘ │ Enter Database Name: │ └───────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 93 ■ HELP SCREENS - While in the browse screens, some of the option windows, and in the SIMPLE EDITOR, pressing the F1 key, will display a help screen. - BROWSE help: ┌──────────────────────[ DAYOPOS HELP: DBEDIT, 0, ]─────────────────────────┐ │ │ │- Special keys for 'moving around' the BROWSE screen are: │ │ │ │ Left Arrow Key - Move to next field to your left │ │ Right Arrow Key - Move to next field to your right │ │ Ctrl Home - Go to the leftmost field │ │ Ctrl End - Go to the rightmost field (on the end of the record)│ │ Up Arrow - Move highlight to the previous record │ │ Down Arrow - Move highlight to the next record │ │ PgUp - Page up a full screen of records │ │ PgDn - Page down a full screen of records │ │ Ctrl PgUp - Go to the beginning of the file │ │ Ctrl PgDn - Go to the end or last record of the file │ │ Ctrl N - Add a record (where applicable) │ │ Ctrl U - Delete a record (where applicable) │ │ F5,F6,F7 - To seek/find a record based upon the active index │ │ Esc - Exit the current operation │ │ │ │ Remember that there are many more fields to the right of the screen. │ │ Press the right arrow key to view them... │ └────────────────────────────────────────────────────────────────────────────┘ - Option Box Help: ┌───────────────────────[ DAYOPOS HELP: ACHOICE, 0, ]───────────────────────┐ │ │ │ │ │ │ │ │ │ - Special keys for 'moving around' the Option Box are: │ │ │ │ Up Arrow - Move up one option │ │ Down Arrow - Move down one option │ │ PgUp - Page up multiple records │ │ PgDn - Page down multiple records │ │ Esc - ABORT and Exit │ │ │ │ │ │ After highlighting the option you desire, press Enter... │ │ │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ DAYO POS, TJS LAB Page: 94 - Editor help: ┌──────────────────────[ DAYOPOS HELP: MEMOEDIT, 0, ]───────────────────────┐ │ │ │ - Special keys for 'moving around' the EDITOR screen are: │ │ │ │ Left Arrow Key - Move to your left │ │ Right Arrow Key - Move to your right │ │ Ctrl Home - Go to the top, leftmost corner of window │ │ Ctrl End - Go to the bottom, rightmost corner of window │ │ Up Arrow - Move up one line │ │ Down Arrow - Move down one line │ │ PgUp - Page up a full screen │ │ PgDn - Page down a full screen │ │ Ctrl PgUp - Go to the beginning of the file │ │ Ctrl PgDn - Go to the end of the file │ │ Ctrl W - SAVE Changes and Exit │ │ Esc - ABORT Changes and Exit │ │ F2 - Import another text file into your document │ │ │ │ The margin may exceed the boundaries on the right side of the screen, │ │ but the text is easily accessed using the special keys above... │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ ■ EXPANDED HELP After Version 1.3, expanded help routines were added to all DAYO modules. At almost all prompts and menus you can press F1 for help. Help can be a function key message as displayed on previous page, a message that you have created (user defined & inputted), or the ability to read the documentation on the screen (saves paper). DAYO POS, TJS LAB Page: 95 ■ USER DEFINED & INPUTTED HELP SCREENS/MESSAGES If you press F1 and no user defined & inputted message exists for that section of the program you are currently in you will receive a message to this effect, and then a blank/empty screen. The editing keys for this option are the same as for the Simple Editor (previous page). DAYOPAY V1.3, TJS LAB ┌────[August 1990]───┐ ┌──────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐ │ │ │ │ │ │ │ │ │ │ │ │ │ ╔════════════════════════════════════════════════════════╗ │ │ ║ No Online Help Messages Exist for this prompt... ║ │ │ ║ ║ │ │ ║ You can type in any help message you wish, or ║ │ │ ║ press F1 to view the document for DAYOPAY. ║ │ │ ║ ║ │ │ ║ ║ │ │ ║ Press any key to continue... ║ │ │ ╚════════════════════════════════════════════════════════╝ │ │ │ │ │ ├───────────────────────────────────────────────────────────────────────────┤ │ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) │ └───────────────────────────────────────────────────────────────────────────┘ If you wish to input anything at this point, just type whatever you wish, remembering to press Ctrl W to save all changes. Pressing Esc will not save ANY changes ( all effort you put into writing a help message will be lost! ). DAYO POS, TJS LAB Page: 96 DAYOPAY V1.3, TJS LAB ┌────[August 1990]──┐ ┌───────[ DAYO HELP Called by Program: DAYOPAY Variable: OPT ]───────┐ │ │ │ │ │ │ │ │ │ Type in anything you wish about this portion of the program! │ │ │ │ The length of this file can be many pages... │ │ │ │ Be sure to press Ctrl W to save any changes/additions you make to this │ │ screen. │ │ │ │ │ │ │ │ │ │ │ │ │ ├────────────────────────────────────────────────────────────────────────────┤ │ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) 13/4 │ └────────────────────────────────────────────────────────────────────────────┘ ■ VIEW DOCUMENTATION ONSCREEN To view the documentation for the module you are in, it must first exist in the current directory. Document files are named the same as the module, and have the extension of '.DOC', ie: DAYOINV.DOC, DAYOPOS.DOC, DAYOPAY.DOC. Press F1 in the User Defined & Inputted Help Message screen to display the document (user manual). The special keys in this option are displayed in the Help Screen (press F1 again) for this option: ╔══════════════════════════════════════════════════════════════════════════╗ ║ While viewing the document for DAYOPAY the keyboard is configured ║ ║ as followed: ║ ║ ║ ║ Esc Exit ║ ║ F5 Find a string. This search is not case sensitive ║ ║ Examples: PAGE 50 ║ ║ INTRODUCTION ║ ║ REPORTS ║ ║ Home Return to the beginning of the document ║ ║ End Go to the bottom of the document ║ ║ PgUp Page up ║ ║ ║ ║ Any other key moves acts like PgDn (page down) ║ ║ ║ ║ Press any key to continue... ║ ╚══════════════════════════════════════════════════════════════════════════╝ DAYO POS, TJS LAB Page: 97 ■ DATABASE STRUCTURE Database: INVOICE.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 INVOICE Numeric 6 1 6 2 CUSTOMER Numeric 6 7 12 3 SHIPNAME Character 30 13 42 4 SHIPADDR1 Character 30 43 72 5 SHIPADDR2 Character 30 73 102 6 SHIPCITY Character 17 103 119 7 SHIPSTATE Character 2 120 121 8 SHIPZIP Character 10 122 131 9 PHONE Character 14 132 145 10 TYPE Character 3 146 148 11 TERMS Character 20 149 168 12 SHIPPER Character 20 169 188 13 DATE Date 8 189 196 14 TIME Character 8 197 204 15 REG Character 3 205 207 16 BY Character 30 208 237 17 SALESPER Character 3 238 240 18 CUST_PO Character 15 241 255 19 SC Logical 1 256 256 20 BO Numeric 6 257 262 21 TAXRATE Numeric 5 3 263 267 22 TAXES Numeric 10 2 268 277 23 ADJUST Numeric 10 2 278 287 24 FREIGHT Numeric 10 2 288 297 25 SUBTOTAL Numeric 10 2 298 307 26 OPEN Logical 1 308 308 27 PRINTED Logical 1 309 309 28 PAID Numeric 10 2 310 319 29 COMMENT Character 50 320 369 ───── Total 370 Database: DETAIL.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 INVOICE Numeric 6 1 6 2 ITEM Character 12 7 18 3 DESC Character 30 19 48 4 QTY Numeric 7 49 55 5 PRICE Numeric 10 2 56 65 6 COST Numeric 10 2 66 75 7 TAXABLE Logical 1 76 76 8 DATE Date 8 77 84 9 CLASS Character 3 85 87 ───── Total 88 DAYO POS, TJS LAB Page: 98 Database: INV.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 ITEM Character 12 1 12 2 DESC Character 30 13 42 3 ONHAND Numeric 7 43 49 4 ONORDER Numeric 7 50 56 5 BO Numeric 7 57 63 6 SOLDPTD Numeric 7 64 70 7 SOLDYTD Numeric 7 71 77 8 VENDITEM Character 12 78 89 9 VENDOR Character 10 90 99 10 DATE Date 8 100 107 11 LASTDATE Date 8 108 115 12 COST Numeric 10 2 116 125 13 AVGCOST Numeric 10 2 126 135 14 REALCOST Numeric 10 2 136 145 15 RETAIL Numeric 10 2 146 155 16 PRICE Numeric 10 2 156 165 17 STOCKLEVEL Numeric 7 166 172 18 TYPE Character 3 173 175 19 CLASS Character 3 176 178 20 TAXABLE Logical 1 179 179 21 SERIALNO Logical 1 180 180 22 WEIGHT Numeric 8 2 181 188 23 UNIT Character 3 189 191 24 LOCATION Character 3 192 194 ────────── ───── Total 195 DAYO POS, TJS LAB Page: 99 Database: QUOTES.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 QUOTE Numeric 6 1 6 2 CUSTOMER Numeric 6 7 12 3 SHIPNAME Character 30 13 42 4 SHIPADDR1 Character 30 43 72 5 SHIPADDR2 Character 30 73 102 6 SHIPCITY Character 17 103 119 7 SHIPSTATE Character 2 120 121 8 SHIPZIP Character 10 122 131 9 PHONE Character 14 132 145 10 TYPE Character 3 146 148 11 TERMS Character 20 149 168 12 SHIPPER Character 20 169 188 13 DATE Date 8 189 196 14 TIME Character 8 197 204 15 REG Character 3 205 207 16 BY Character 30 208 237 17 SALESPER Character 3 238 240 18 CUST_PO Character 15 241 255 19 TAXRATE Numeric 5 3 256 260 20 TAXES Numeric 10 2 261 270 21 ADJUST Numeric 10 2 271 280 22 FREIGHT Numeric 10 2 281 290 23 SUBTOTAL Numeric 10 2 291 300 24 OPEN Logical 1 301 301 25 PRINTED Logical 1 302 302 26 PAID Numeric 10 2 303 312 27 COMMENT Character 50 313 362 ───── Total 363 Database: QUOTESD.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 QUOTE Numeric 6 1 6 2 ITEM Character 12 7 18 3 DESC Character 30 19 48 4 QTY Numeric 7 49 55 5 PRICE Numeric 10 2 56 65 6 COST Numeric 10 2 66 75 7 TAXABLE Logical 1 76 76 8 DATE Date 8 77 84 ───── Total 85 DAYO POS, TJS LAB Page: 100 Database: CUSTOMER.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 CUSTOMER Numeric 6 1 6 2 NAME Character 30 7 36 3 ATTN Character 30 37 66 4 ADDR1 Character 30 67 96 5 ADDR2 Character 30 97 126 6 CITY Character 22 127 148 7 STATE Character 2 149 150 8 ZIP Character 10 151 160 9 SHIPNAME Character 30 161 190 10 SHIPADDR1 Character 30 191 220 11 SHIPADDR2 Character 30 221 250 12 SHIPCITY Character 22 251 272 13 SHIPSTATE Character 2 273 274 14 SHIPZIP Character 10 275 284 15 PHONE Character 14 285 298 16 SALESPER Character 3 299 301 17 TAXRATE Numeric 5 3 302 306 18 TERMS Character 20 307 326 19 SHIPPER Character 20 327 346 20 DATE Date 8 347 354 21 LASTDATE Date 8 355 362 22 TYPE Character 3 363 365 23 CLASS Character 3 366 368 24 PBM Numeric 6 3 369 374 25 PBL Numeric 6 3 375 380 26 SALESPTD Numeric 10 2 381 390 27 SALESYTD Numeric 10 2 391 400 28 DUE Numeric 10 2 401 410 29 PAID_PURC Numeric 10 2 411 420 30 LIMIT Numeric 10 2 421 430 31 ACTIVE Logical 1 431 431 ───── Total 432 DAYO POS, TJS LAB Page: 101 Database: TEMPLATE.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TEMPLATE Numeric 6 1 6 2 ITEM Character 12 7 18 3 DESC Character 30 19 48 4 QTY Numeric 7 49 55 5 PRICE Numeric 10 2 56 65 6 DATE Date 8 66 73 ───── Total 74 Database: TAXCODE.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TAXCODE Character 1 1 1 2 TAXRATE Numeric 5 3 2 6 ───── Total 7 Database: TYPE.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TYPE Character 3 1 3 2 DESC Character 30 4 33 ───── Total 34 Database: TERMS.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 TERMS Character 20 1 20 ───── Total 21 DAYO POS, TJS LAB Page: 102 Database: SHIPPER.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 SHIPPER Character 20 1 20 ───── Total 21 Database: REGISTER.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 OPEN Logical 1 1 1 2 OPENDATE Date 8 2 9 3 OPENTIME Character 8 10 17 4 CLOSEDATE Date 8 18 25 5 CLOSETIME Character 8 26 33 6 STARTSUM Numeric 10 2 34 43 7 ENDSUM Numeric 10 2 44 53 8 BY Character 30 54 83 ───── Total 84 Database: REGISTER.LOG Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 REGISTER Numeric 3 1 3 2 OPENCLOSE Character 1 4 4 3 OPENDATE Date 8 5 12 4 OPENTIME Character 8 13 20 5 CLOSEDATE Date 8 21 28 6 CLOSETIME Character 8 29 36 7 STARTSUM Numeric 10 2 37 46 8 ENDSUM Numeric 10 2 47 56 9 BY Character 30 57 86 ───── Total 87 DAYO POS, TJS LAB Page: 103 Database: SERIALNO.DBF Field Field name Type Width Dec Start End ───── ────────── ───────── ───── ─── ───── ─── 1 ITEM Character 12 1 12 2 INVOICE Numeric 6 13 18 3 SERIALNO Character 30 19 48 4 CUSTOMER Numeric 6 49 54 5 DATE Date 8 55 62 ───── Total 63 ■ DATA DICTIONARY Field Name Type Len Dec Database Description/Comments ────────── ──── ─── ─── ──────────── ────────────────────────────────── ACTIVE L 1 0 CUSTOMER.DBF Not used by DAYO POS ADDR1 C 30 0 CUSTOMER.DBF 1st line of the customers address ADDR2 C 30 0 CUSTOMER.DBF 2nd line of the customers address ADJUST N 10 2 QUOTES.DBF Invoice adjustments amount INVOICE.DBF ATTN C 30 0 CUSTOMER.DBF Name of the customer contact/POC BO N 6 0 INVOICE.DBF Back Ordered quantity BY C 30 0 QUOTES.DBF Operator Name REGISTER.LOG REGISTER.DBF INVOICE.DBF CITY C 22 0 CUSTOMER.DBF Customers city CLASS C 3 0 CUSTOMER.DBF Your customer classification code INVOICE.DBF QUOTES.DBF QUOTESD.DBF Product Class Code DETAIL.DBF CLOSEDATE D 8 0 REGISTER.LOG Record of all openings/reopenings, REGISTER.DBF and closings of the registers CLOSETIME C 8 0 REGISTER.LOG The time the register was closed REGISTER.DBF COMMENT C 50 0 INVOICE.DBF Invoice/Quote comment field QUOTES.DBF COST N 10 2 DETAIL.DBF Cost to you (from vendor) for an QUOTESD.DBF item CUSTOMER N 6 0 INVOICE.DBF Customer number SERIALNO.DBF QUOTES.DBF CUSTOMER.DBF CUST_PO C 15 0 QUOTES.DBF Purchase Order of the customer/ INVOICE.DBF client DATE D 8 0 QUOTESD.DBF Date the record was created DETAIL.DBF TEMPLATE.DBF INVOICE.DBF SERIALNO.DBF QUOTES.DBF CUSTOMER.DBF DAYO POS, TJS LAB Page: 104 Field Name Type Len Dec Database Description/Comments ────────── ──── ─── ─── ──────────── ────────────────────────────────── DESC C 30 0 DETAIL.DBF Item Description TYPE.DBF Type Description TEMPLATE.DBF Item Description QUOTESD.DBF DUE N 10 2 CUSTOMER.DBF Balance Due for products purchased ENDSUM N 10 2 REGISTER.LOG Total of moneys in the cash REGISTER.DBF drawer at time of closing of the register FREIGHT N 10 2 QUOTES.DBF Invoice freight amount INVOICE.DBF INVOICE N 6 0 INVOICE.DBF Invoice number DETAIL.DBF SERIALNO.DBF ITEM C 12 0 QUOTESD.DBF Item number. Sometimes referred TEMPLATE.DBF to as a part number, product and/ DETAIL.DBF or line item SERIALNO.DBF LASTDATE D 8 0 CUSTOMER.DBF Date of last transaction SALESPER.DBF LIMIT N 10 2 CUSTOMER.DBF Credit limit NAME C 30 0 CUSTOMER.DBF 'Bill To' Name of the Customer OPEN L 1 0 INVOICE.DBF Not used with DAYOPOS, but is a QUOTES.DBF flag to denote whether the record REGISTER.DBF should be deleted/removed OPENCLOSE C 1 0 REGISTER.LOG Contains a code to differentiate between the types of entries. The valid entries are: R - ReOpen O - Open C - Close OPENDATE D 8 0 REGISTER.DBF Date register was opened REGISTER.LOG OPENTIME C 8 0 REGISTER.LOG Time register was opened REGISTER.DBF PAID N 10 2 QUOTES.DBF Amount of money collected from the INVOICE.DBF customer/client PAID_PURC N 10 2 CUSTOMER.DBF Amount collect for invoices PBM N 6 3 CUSTOMER.DBF Price Book Margin Points PBL N 6 3 CUSTOMER.DBF Price Book Discount of List PHONE C 14 0 QUOTES.DBF Customer/client Telephone number INVOICE.DBF CUSTOMER.DBF PRICE N 10 2 QUOTESD.DBF Cost to the customer/client DETAIL.DBF TEMPLATE.DBF PRINTED L 1 0 QUOTES.DBF Flag to denote that the invoice INVOICE.DBF has been printed QTY N 7 0 DETAIL.DBF Invoice quantity TEMPLATE.DBF Template quantity QUOTESD.DBF Quotes quantity DAYO POS, TJS LAB Page: 105 Field Name Type Len Dec Database Description/Comments ────────── ──── ─── ─── ──────────── ────────────────────────────────── QUOTE N 6 0 QUOTESD.DBF Quotes number QUOTES.DBF REG C 3 0 INVOICE.DBF Register number QUOTES.DBF REGISTER N 3 0 REGISTER.LOG Register number SALESPER C 3 0 INVOICE.DBF Sales person responsible for the QUOTES.DBF invoice/quote CUSTOMER.DBF SALESPTD N 10 2 CUSTOMER.DBF Total sales this period SALESREP.DBF SALESYTD N 10 2 CUSTOMER.DBF Total sales this year SALESREP.DBF SC L 1 0 INVOICE.DBF Ship Complete flag SERIALNO C 30 0 SERIALNO.DBF Serial number for an item SHIPADDR1 C 30 0 INVOICE.DBF Ship To address line 1 QUOTES.DBF CUSTOMER.DBF SHIPADDR2 C 30 0 INVOICE.DBF Ship To address line 2 QUOTES.DBF CUSTOMER.DBF SHIPCITY C 17 0 INVOICE.DBF Ship To city QUOTES.DBF CUSTOMER.DBF SHIPNAME C 30 0 INVOICE.DBF Ship To name QUOTES.DBF CUSTOMER.DBF SHIPPER C 20 0 QUOTES.DBF Shipper/method of shipment SHIPPER.DBF INVOICE.DBF CUSTOMER.DBF SHIPSTATE C 2 0 INVOICE.DBF Ship To state QUOTES.DBF CUSTOMER.DBF SHIPZIP C 10 0 QUOTES.DBF Ship To zip code INVOICE.DBF CUSTOMER.DBF STARTSUM N 10 2 REGISTER.DBF Starting amount for a register REGISTER.LOG STATE C 2 0 CUSTOMER.DBF Customers state SUBTOTAL N 10 2 QUOTES.DBF Subtotal of Detail line items INVOICE.DBF TAXABLE L 1 0 QUOTESD.DBF If set to 'Y' (true), then the DETAIL.DBF item is taxable TAXCODE C 1 0 TAXCODE.DBF Tax code which relates to a tax rate TAXES N 10 2 INVOICE.DBF Total taxes for an invoice/quote QUOTES.DBF DAYO POS, TJS LAB Page: 106 Field Name Type Len Dec Database Description/Comments ────────── ──── ─── ─── ──────────── ────────────────────────────────── TAXRATE N 5 3 TAXCODE.DBF Tax rate to be charged a customer/ INVOICE.DBF client QUOTES.DBF CUSTOMER.DBF TEMPLATE N 6 0 TEMPLATE.DBF Template number TERMS C 20 0 INVOICE.DBF Method of payment for invoices TERMS.DBF QUOTES.DBF CUSTOMER.DBF TIME C 8 0 INVOICE.DBF Time 'HH:MM:SS' that a transaction QUOTES.DBF took place TYPE C 3 0 TYPE.DBF Type of invoice. For example, a QUOTES.DBF regular sales would be 'REG', a INVOICE.DBF refund would be 'Ref' CUSTOMER.DBF ZIP C 10 0 CUSTOMER.DBF Customers zip code DAYO POS, TJS LAB Page: 107 ■ DAYO POS MAINTENANCE & QUIRKS - After using DAYO POS for a any period of time, you will need to 'clean out' deleted and closed invoices (INVOICE.DBF, DETAIL.DBF), and register log entries (REGISTER.LOG). This task can be accomplished with the DAYO End of Period program (DAYO EOP), but if you are not using it, then you will have to use the MISC ROUTINES to DELETE, then PACK the databases. This task is often called the 'End of Month' (EOM), or 'End of Period' (EOP) purge. The period may be daily, weekly, monthly, quarterly, or yearly. Deleted records should remain in their respected databases until this time to allow for organized record keeping. At this time, reports covering the period could be printed as well as backups of the databases being made. The backup is especially important since you will be permanently removing the records with the PACK option in the MISC routines. - At EOM/EOP time, the SOLDPTD field in the inventory database (INV.DBF), the SALESPTD field in the customer and sales persons database (CUSTOMER.DBF & SALESPER.DBF), should be set to zero. Note that these field are maintained/ adjusted by the use of the Inventory Adjustments option in the inventory browse screen, and by using DAYO POS. - On occasion (maybe an under statement), index files will get corrupted, especially on networks. To 'fix' a corrupted index requires that everyone 'get out of' the DAYO databases, and then perform a reindexing (actually a recreation of the indexes). The reindex is accomplished by running the DAYO POS program with a parameter of 'INDEX' (or using DAYOX). ie: C:\>DAYOP INDEX - If you are on a multiuser network, you must 'flag' (change file attributes) of all files to make them sharable, readable and writable. Note that the command/program 'flag' may be called by a different name on your network. ie: E:\>FLAG *.NTX SRW or just to be safe, go ahead and flag all files in the DAYO directory: E:\>FLAG *.* SRW - Indexes are recreated once every day. This is automatically performed by the first user to run DAYO POS. This process will take more time as your files get larger. This process should take place daily, but you can run it at night with a batch file that waits until after midnight (ie: DAYO Clock), or a with most scheduling programs. All other users and computers must be out of the databases, or the procedure will not occur properly. Remember to 'flag' the files sharable, readable and writable. DAYO POS, TJS LAB Page: 108 - Backups of your data and configuration files should take place daily! You have no doubt heard many scare stories. They are all true! The key files that need to be backed up all have the extension of .DBF, and .CFG. The .DBF files are your databases. The .CFG file(s) contain your configuration information (as seen in the Configuration module). - If you are on a network, it is NOT recommended that you use dBase III+ with the databases. It may write an end of file marker not always recognized by DAYO. Appending additional records to the database after this point often leads/creates a 'bad record' in the database. - If you must use dBase (tm) with DAYO POS, and you are on a PC based network/LAN, be sure to SET EXCLUSIVE OFF before you open ANY databases. This will allow the opened databases to be shared, and more importantly, prevent a user (or all users!) from 'crashing'! - If the SIMPLE EDITOR tends to 'hang' your CPU, even on small files, then do not use it... Hope to fix this 'feature' with the next upgrade... - If you require an additional decimal for your taxrate (ie: 0.0625), then you will have to modify the TAXRATE field in the databases TAXCODES.DBF, INVOICE.DBF, QUOTES.DBF, CUSTOMER.DBF, ARH.DBF. Use the MODIFY DATABASE option in the MISC ROUTINES to change the length from 5 to 6, and the number of decimals from 3 to 4. ┌───────[ MODIFY STRUCTURE: TAXCODE.DBF ]─────────┐ │ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │ │════════════╦════════════╦═══════════╦═══════════│ │ TAXCODE ║ C ║ 1 ║ 0 │ │ TAXRATE ║ N ║ 6 ║ 4 │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │ ║ ║ ║ │ │════════════╩════════════╩═══════════╩═══════════│ │ Press Enter to edit any field... │ └───────[PRESS Ctrl W TO SAVE AND EXIT]─────────┘ DAYO POS, TJS LAB Page: 109 ■ TJS 'Computer' LAB TJS LAB is an association of programmers and technicians that produce customized, multiuser software for the PC based network (ie: Novell and others). Our specialties include Inventory Control, PC Communications/EDI, Management, Reports (standard and graphic), Data Conversions, and some Accounting (A/R, A/P). A unique feature of TJS LAB is that our software is by default, multiuser. 'Standalone' applications are the exception! All our applications are written in Clipper, Basic, or C (preferably Basic or Clipper). We will license all our application source codes. We produce applications that work, are easy to use, and are inexpensive! Want a change? Want an enhancement! Want a completely new product/application? Want to make your idea a reality? Custom/contract programming, by TJS LAB, and our associates is available. Standard rate is $35.00 per hour (our sites). Guarantees for quality and timely work is our number one rule ('Do it now, do it right, do it cheap!'). We make program enhancements/changes/fixes at our location(s), but can/do make 'house calls' via special software and a modem. Write us at: TJS LAB PO Box 585366 Orlando, Florida 32858-5366 Or use our voice mail/answering machine (24 hours/day) * (407) 291-3960 * Note that TJS LAB, nor any of the associates accept/take any support calls for unregistered Shareware products.